Excel Workbook (Create, Save, and Rename)


- Written by Puneet

In Excel, a workbook is a file that stores data in multiple sheets. Each workbook is a separate entity. Below are some of the features of an Excel workbook.

  • Each workbook has its name.
  • Each workbook has a specific format.
  • Each workbook needs to be saved in a specific location.

Now, in this tutorial, we look at how to create a new workbook, save it with a name, and then rename it if required.

Create, Add, or Insert a New Workbook in Excel

  • Open Excel Application.
  • Go to the Home (By default, it is open already).
  • Click on the “Blank Workbook” Icon.
  • It will open a new workbook with the name Book1.

Create a New Workbook from Right-Click

If you are using Excel in Windows, you can insert a new workbook from the right-click menu or the new option.

If you are on the desktop, right-click, click the new “New”, and then click on the “Microsoft Excel Workbook”.


And if you are in a folder, click on the “New” dropdown and then click on the “Microsoft Excel Workbook”.


Keyboard Shortcut to Insert a New Workbook

If you have an Excel workbook is already open, and you want to add a new workbook, you can use the keyboard shortcut:

Ctrl + N

When you use the shortcut, it creates a new workbook with the name Book and a number.

Save a Workbook

Once you insert a new workbook, you need to save that workbook, and for this, you need to go to the File Tab > Save As.


Once you click “Save As”, click “Browse”.


After that, select the location where you want to save the workbook, enter the name you want to give to the workbook and click “Save” at the end.


Rename a Workbook

Once a workbook is saved on your system, you can right-click on it to then click on the “Rename” option. You can also use the F2 key to edit the name on the workbook.


Once you enter the new name, just hit enter to apply it.

Last Updated: September 10, 2023