The truth is: before you go for a job interview, you must have basic knowledge of Microsoft Excel. From an accountant to a receptionist, human resources to administration departments all are using Microsoft Excel.
It is not only limited to the large companies, small entrepreneurs and college students are using it for their day-to-day work. That’s something which you can’t skip. To get a job, learning basic Excel tasks (at least some) is a must in today’s era, that’s a firm truth.
And, to help you in this I have compiled this guide. This guide will help you to learn all those basics using some examples. And some of the most important beginner’s tutorials.
So without further ado let’s get down to the business.
Introduction to Microsoft Excel
There is a number of spreadsheet programs but of all of them, Excel is the most widely used. People have been using it for the last 30 years and throughout these years, it has been upgraded with more and more features.
Following are the few things which it can do for you:
- Number Crunching
- Charts and Graphs
- Store and Import Data
- Manipulating Text
- Automation of Tasks
- And Much More…
The three most important components of Excel you need to understand first:
A cell is a smallest but most powerful part of a spreadsheet. You can enter your data into a cell either by typing or by copy-paste. Data can be a text, a number, or a date. You can also customize it by changing its size, font color, background color, borders, etc.
Every cell is identified by its cell address, cell address contains its column number and row number (If a cell is on the 11th row and on column AB, then its address will be AB11).
A worksheet is made up of individual cells which can contain a value, a formula, or text. It also has an invisible draw layer, which holds charts, images, and diagrams. Each worksheet in a workbook is accessible by clicking the tab at the bottom of the workbook window.
In addition, a workbook can store chart sheets; a chart sheet displays a single chart and is accessible by clicking a tab.
A workbook is a separate file just like every other application has. Each workbook contains one or more worksheets. You can also say that a workbook is a collection of multiple worksheets or can be a single worksheet.
You can add or delete worksheets, hide them within the workbook without deleting them, and change the order of your worksheets within the workbook.
Microsoft Excel Window Components
Before you start using it, it’s really important to understand what’s where in its window. So ahead we have all the major components which you need to know before entering the world of Microsoft Excel.
- Active Cell: A cell that is currently selected. It will be highlighted by a rectangular box and its address will be shown in the address bar. You can activate a cell by clicking on it or by using your arrow buttons. To edit a cell, you double-click on it or use F2 as well.
- Columns: A column is a vertical set of cells. A single worksheet contains 16384 total columns. Every column has its own alphabet for identity, from A to XFD. You can select a column by clicking on its header.
- Rows: A row is a horizontal set of cells. A single worksheet contains 1048576 total rows. Every row has its own number for identity, starting from 1 to 1048576. You can select a row by clicking on the row number marked on the left side of the window.
- Fill Handle: It’s a small dot present on the lower right corner of the active cell. It helps you to fill numeric values, text series, insert ranges, insert serial numbers, etc.
- Address Bar: It shows the address of the active cell. If you have selected more than one cell, then it will show the address of the first cell in the range.
- Formula Bar: The formula bar is an input bar, below the ribbon. It shows the content of the active cell and you can also use it to enter a formula in a cell.
- Title Bar: The title bar will show the name of your workbook, followed by the application name (“Microsoft Excel”).
- File Menu: The file menu is a simple menu like all other applications. It contains options like (Save, Save As, Open, New, Print, Excel Options, Share, etc).
- Quick Access Toolbar: A toolbar to quickly access the options which you frequently use. You can add your favorite options by adding new options to the quick access toolbar.
- Ribbon Tab: Starting from Microsoft Excel 2007, all the options menus are replaced with ribbons. Ribbon tabs are a bunch of specific option group which further contains the option.
- Worksheet Tab: This tab shows all the worksheets which are present in the workbook. By default you will see, three worksheets in your new workbook with the name of Sheet1, Sheet2, and Sheet3 respectively.
- Status Bar: It is a thin bar at the bottom of the Excel window. It will give you instant help once you start working in Excel.
Microsoft Excel Basic Functions
Excel Functions are one of the most important features of Excel. It helps you to perform the basic calculations as well as complex. Below I have listed 10 Basic Excel Functions that you need to learn.
- String Functions
- Date Functions
- Time Functions
- Logical Functions
- Math Functions
- Statistical Functions
- Lookup Functions
- Information Functions
- Financial Functions
Microsoft Excel Basic Tutorials
Below I have listed some of the most important Basic Microsoft Excel tutorials which can be helpful for you in day-to-day work.
- How to Add and Remove Hyperlinks in Excel
- How to Draw a Line in Excel
- How to use Fill Justify in Excel
- How to Formula Bar in Excel
- Gridlines in Excel
- How to Add a Button in Excel
- How to Add a Header and Footer in Excel
- How to Add Page Number in Excel
- How to Apply Strikethrough in Excel
- How to Convert Negative a Number into Positive in Excel
- How to Group Worksheets in the Excel
- How to Highlight Blank Cells in Excel
- How to Insert a Timestamp in Excel
- How to Insert Bullet Points in Excel
- How to Rename Sheet in Excel
- How to Select Non-Contiguous Cells in Excel
- How to Show Ruler in Excel
- How to use Format Painter in Excel
- How to View Two Sheets Side by Side in Excel
- How to Increase and Decrease Indent in Excel
- How to Quick Access Toolbar in Excel
- How to Rotate Text in Excel (Text Orientation)
Below are my two favorite Excel books for beginners which every person who is starting out with Excel should read.
- Excel 2016 for Dummies: This book covers everything you need to know to perform the task at hand. Includes information on creating and editing worksheets, formatting cells, and entering formulas […]
- Microsoft Excel 2016 Bible: Whether you are just starting out or an Excel novice, the Excel 2016 Bible is your comprehensive, go-to guide for all your Excel 2016 needs Whether you use Excel at work or […]