Written by Puneet for Excel 2007, Excel 2010, Excel 2013, Excel 2016, Excel 2019
Knowing and using Keyboard Shortcuts while using Excel is one of those Basic Excel Skills
That’s why I have listed only the 82 most important keyboard shortcuts that you can learn and use easily. If somehow you are not able to find a keyboard shortcut for the option that you use frequently in your work, you can use the following method to find it.
Here’s the tip: When you press the ALT key Excel shows you the keys that you can use to open the tab from the ribbon.
And when you press a key for a particular tab to open it further shows you the keys to open the options that you have on that tab, so one for further drop-downs.
Super Tips Replace your 10 most used options with shortcuts. Make your fingers learn the shortcut keys. Download the Cheat Sheet (PDF)
1. Navigation S No: Description Shortcut Keys 1 Move Up Ctrl + ↑ 2 Move Down Ctrl + ↓ 3 Move Right Ctrl + → 4 Move Left Ctrl + ←
2. Basic Operations S No Description Shortcut Keys 1 Copy Ctrl + C 2 Paste Ctrl + V 3 Cut Ctrl + X 4 Save Ctrl + S 5 Print Preview Ctrl + P 6 Save As Ctrl + F4 7 Undo Ctrl + Z 8 Redo Ctrl + Y
3. Range S No Description Shortcut Keys 1 Select All Ctrl + A 2 Select Entire Column Ctrl + Space 3 Select Entire Row Shift + Space 4 Delete Delete 5 Edit a Cell F2 6 Close Edit More Esc
4. Options S No Description Shortcut Keys 1 Open Help F1 2 Right Click Menu Menu Button 3 Conditional Formatting Alt ⇢ H ⇢ L ⇢ N 4 Apply Table Ctrl + T 5 Cell Style Alt ⇢ H ⇢ J 6 Insert a Pivot Table Alt ⇢ N ⇢ V 7 Appy an Excel table to the Data Alt ⇢ N ⇢ T 8 Name Manager Alt ⇢ M ⇢ N 9 Add Filters Alt ⇢ D ⇢ F ⇢ F 10 Insert Data Validation Alt ⇢ A ⇢ V ⇢ V 11 Remove Duplicates Alt ⇢ A ⇢ M 12 Refresh All Alt ⇢ A ⇢ R ⇢ A 13 Open Text to Column Alt ⇢ A ⇢ E 14 Group Rows and Columns Alt ⇢ A ⇢ G 15 Ungroup Rows and Columns Alt ⇢ A ⇢ U 16 Add Subtotal Alt ⇢ A ⇢ B 17 Open Sort Alt ⇢ A ⇢ S ⇢ S
S No Description Shortcut Keys 1 Bold Ctrl + B 2 Italic Ctrl + I 3 Underline Ctrl + U 4 Open Format Option Ctrl + ! 5 Apply Time Format Ctrl + Shift + @ 6 Apply Date Format Ctrl + Shift + # 7 Apply Currency Format Ctrl + Shift + $ 8 Apply Percentage Format Ctrl + Shift + % 9 Adjust Cell Width to Cell Content Alt ⇢ H ⇢ O ⇢ I 10 Apply Border Alt ⇢ H ⇢ B ⇢ A 11 Change Font Color Alt ⇢ H ⇢ F ⇢ C 12 Change Cell Color Alt ⇢ H ⇢ H 13 Align Text to the Center Alt ⇢ H ⇢ A ⇢ C 14 Merge Cell Alt ⇢ H ⇢ M ⇢ C 15 Wrap Text Alt ⇢ H ⇢ W 16 Change Font Style Alt ⇢ H ⇢ F ⇢ F 17 Change Font Size Alt ⇢ H ⇢ F ⇢ S
6. Insert S No Description Shortcut Keys 1 Insert a Picture Alt ⇢ N ⇢ P 2 Insert a Shape Alt ⇢ N ⇢ S ⇢ H 3 Insert Charts Alt ⇢ N ⇢ S ⇢ C 4 Insert a Hyperlink Alt ⇢ N ⇢ I 5 Insert Text Box Alt ⇢ N ⇢ X 6 Insert Object Alt ⇢ N ⇢ J 7 Insert Symbol Alt ⇢ N ⇢ U 8 Insert a Header & Footer Alt ⇢ N ⇢ H 9 Open Sparklines Alt ⇢ N ⇢ Z ⇢ K
7. View S No Description Shortcut Keys 1 Hide/Unhide Formula Bar Alt ⇢ W ⇢ V ⇢ F 2 Hide/Unhide Heading Alt ⇢ W ⇢ V ⇢ H 3 Hide/Unhide Gridlines Alt ⇢ W ⇢ V ⇢ G 4 Change Zoom Alt ⇢ W ⇢ Q ⇢ C 5 Freeze Pane Alt ⇢ W ⇢ F ⇢ F 6 Page Break View Alt ⇢ W ⇢ I 7 Custom View Alt ⇢ W ⇢ F ⇢ C 8 Page Layout View Alt ⇢ W ⇢ F ⇢ P 9 Arrange Windows Alt ⇢ W ⇢ A
8. Functions S No Description Shortcut Keys 1 Insert Function Shift + F3 2 Recently Used Functions Alt ⇢ M ⇢ R 3 Financial Functions Alt ⇢ M ⇢ I 4 Logical Functions Alt ⇢ M ⇢ L 5 Text Functions Alt ⇢ M ⇢ T 6 Date and Time Functions Alt ⇢ M ⇢ E 7 Lookup Functions Alt ⇢ M ⇢ O 8 Math and Trig Functions Alt ⇢ M ⇢ G 9 More Functions Alt ⇢ M ⇢ Q 10 Auto Sum Alt + =
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