Insert – Add Row(s) – (Keyboard Shortcut in Excel)

HomeExcel Keyboard ShortcutsInsert – Add Row(s) – (Keyboard Shortcut in Excel)

Inserting or Adding a row in Excel is a easy task if you know the shortcut. Many times, while working in Excel, users want to add the blank row(s) and they can add it very quickly using keyboard shortcuts instead of going to the “Insert” icon under the “Home” tab.

Keyboard Shortcut to Insert a New Row in the Excel

We have defined two keyboard shortcuts below for you to choose which suits you.

Alt → I → R

shortcut-to-add-row

Ctrl + Shift + Plus Sign (+)

shortcut-key-to-add-row

Steps to Add Row(s) Using Keyboard Shortcut

Using keyboard shortcut Alt → I → R

  1. First, click on any cell within the row above to which you want to add the new blank row.
    3-click-on-the-cell
  2. After that, simply press “Alt → I → R” and you will get the new row inserted above the selected cell.
    4-added-new-row

Using keyboard shortcut Ctrl + Shift + Plus Sign (+)

  1. First, select the row using the keyboard shortcut “Shift + Spacebar” above which you want to add the new blank row.
    5-select-the-row
  2. After that, press shortcut keys “Ctrl + Shift + Plus Sign (+) and you will get the new blank row inserted above your selected row.
    6-press-shortcut-to-add-row

Points to Remember

  • Excel always adds the row(s) above the selected row or cell, we cannot change this default setting.
  • Once you added a row, you can just press the “Fn+F4” keys for Excel to repeat the task to add more blank rows.
  • In case, you have multiple data sets in the same sheet, convert the data set to a table because Excel inserts the row starting from column A to the end of columns in the sheet unless you have the data in the table, which can mess up the other data set.

➜ Excel Shortcuts Cheat Sheet (PDF)