How to use CHOOSE Function in Excel

how to use excel choose function

Quick Intro

Get a value from a list.

CHOOSE Function can help you to get a value from a list based on its position. In simple words, you can call a value from a list by specifying the position of that value.

For example, if you have created a list of months (Jan to Dec) and if you mentioned position 5 it will return “May” in a result.

How To Use Excel Choose Function

In above example, I have used CHOOSE Function with an option button to select the type of the service to calculate the shipping cost.



  • index_num A number for specifying the position of the value in the list.
  • value1 A range of cells or an input value from which you can choose.
  • [value2] A range of cells or an input value from which you can choose.

More Information on Excel CHOOSE Function

  • It can handle up to 254 values.
  • You can refer to a cell or you can also insert values directly in the function.


In the below example, I am using CHOOSE Function with a drop-down list to calculate four(sum, average, max, and mix) different things. I have used below formula to calculate the all four things with CHOOSE Function.


Use Excel CHOOSE Function With Drop Down List

I have created a small table with the name of all four calculations which I want and inserted a serial number to each in the corresponding cell.

After that, I have created a drop down list for all four calculations.

Now, to get index number in choose function from that small table I have created a lookup formula which will return serial number as per the value selected in drop down list.

And, instead of values, I have used four formulas for 4 different calculation. Whenever you select calculation type with drop down list it will change the calculation.

Sample File

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What’s Next?

To learn more about Excel CHOOSE Function you can check Microsoft’s Help Section. And, if you have a unique idea to use the choose function, I would love to hear from you.

You also have MATCH function which is highly useful. Apart from this, I have a list of excel functions and some real life formulas examples.