A Step By Step Guide to Create a Pivot Table in Excel using VBA – MACRO CODE

Before I hand over this guide to you and you start using VBA to create a pivot table let me confess something.

I have learned using VBA just SIX years back.

And the first time when I wrote a macro code to create a pivot table, it was a failure.

Since then I have learned more from my bad coding rather than from the codes which actually work.

Today, I will show you a simple way to automate your pivot tables using a macro code.

Normally when you insert a pivot table in a worksheet it happens through a simple process, but that entire process is so quick that you never notice what happened.

In VBA, that entire process is same, just executes using a code.

In this guide, I’ll show you each step and explain how to write a code for it.

Just look at the below example, where you can run this macro code with a button...

...and it returns a new pivot table in a new worksheet in a flash.

Macro Codes To Create A Pivot Table

The Simple 8 Steps to Write a Macro Code in VBA to Create a Pivot Table in Excel

1. Declare Variables

The first step is to declare the variables which we need to use in our code to define different things.

'​​Declare Variables
Dim PSheet As Worksheet
Dim DSheet As Worksheet
Dim PCache As PivotCache
Dim PTable As PivotTable
Dim PRange As Range
Dim LastRow As Long
Dim LastCol As Long

In the above code, we have declared:

  1. PSheet: To create a sheet for a new pivot table.
  2. DSheet: To use as a data sheet.
  3. PChache: To use as a name for pivot table cache.
  4. PTable: To use as a name for our pivot table.
  5. PRange: to define source data range.
  6. LastRow and LastCol: To get the last row and column of our data range.

2. Insert a New Worksheet

Before creating a pivot table, Excel inserts a blank sheet and then create a new pivot table there.

insert a new worksheet to use vba to create pivot table in excel

And, below code will do the same for you.

It will insert a new worksheet with the name “Pivot Table” before the active worksheet and if there is worksheet with the same name already, it will delete it first.

After inserting a new worksheet, this code will set the value of PSheet variable to pivot table worksheet and DSheet to source data worksheet.

'​​Declare Variables
On Error Resume Next
Application.DisplayAlerts = False
Worksheets("PivotTable").Delete
Sheets.Add Before:=ActiveSheet
ActiveSheet.Name = "PivotTable"
Application.DisplayAlerts = True
Set PSheet = Worksheets(
"PivotTable")
Set DSheet = Worksheets(
"Data")

Customization Tip: If the name of the worksheets which you want to refer in the code is different then make sure to change it from the code where I have highlighted.

3. Define Data Range

Now, next thing is to define data range from the source worksheet.

Here you need to take care of one thing that you can't specify a fixed source range. You need a code which can identify the entire data from source sheet.

And, below is the code:

'​​​Define Data Range
LastRow = DSheet.Cells(Rows.Count, 1).End(xlUp).Row
LastCol = DSheet.Cells(1, Columns.Count).End(xlToLeft).Column
Set PRange = DSheet.Cells(1, 1).Resize(LastRow, LastCol)

This code will start from the first cell of the data table and select up to the last row and then up to the last column.

And finally, define that selected range as a source.

4. Create Pivot Cache

In Excel 2000 and above, before creating a pivot table you need to create a pivot cache to define the data source.

Normally when you create a pivot table, Excel automatically creates a pivot cache without asking you, but when you need to use VBA, you need to write a code for this.

And  below code is for this:

'​​​​Define Pivot Cache
Set PCache = ActiveWorkbook.PivotCaches.Create _
(SourceType:=xlDatabase, SourceData:=PRange). _
CreatePivotTable(TableDestination:=PSheet.Cells(2, 2), _
TableName:="SalesPivotTable")

This code works in two way, first define a pivot cache by using data source and second define the cell address in the newly inserted worksheet to insert the pivot table.

You can change the position the pivot table by editing this code.

5. Insert a Blank Pivot Table

After pivot cache, next step is to insert a blank pivot table.

Just remember when you create a pivot table what happens, you always get a blank pivot first and then you define all the values, columns, and row.

insert a blank pivot to use vba to create pivot table in excel

This code will do the same:

'​Insert Blank Pivot Table
Set PTable = PCache.CreatePivotTable _
(TableDestination:=PSheet.Cells(1, 1), TableName:="SalesPivotTable")

This code creates a blank pivot table and names it "SalesPivotTable". You can change this name from the code itself.

6. Insert Row and Column Fields

After creating a blank pivot table, next thing is to insert row and column fields, just like you do normally.

For each row and column field, you need to write a code. Here we want to add years and month in row field and zones in the column field.

insert row column fields to use vba to create pivot table in excel

Here is the code:

'Insert Row Fields
With ActiveSheet.PivotTables("SalesPivotTable").PivotFields("Year")
.Orientation = xlRowField
.Position = 1
End With


With ActiveSheet.PivotTables("SalesPivotTable").PivotFields("Month")
.Orientation = xlRowField
.Position = 2
End With


'Insert Column Fields
With ActiveSheet.PivotTables("SalesPivotTable").PivotFields("Zone")
.Orientation = xlColumnField
.Position = 1
End With

In this code, you have mentioned year and month as two fields. Now, if you look at the code you'll find that there is also a position number is there.

​This position number defines the sequence of fields.

​Whenever you need to add more than one fields (Row or Column) make sure to specify their position.

And, you can change fields by editing their name from code.

7. Insert Data Field

Now, the main thing is to define value field in your pivot table.

The code for defining values is a bit different from defining row and columns because here we need to define the formatting of number, position, and function.

'Insert Data Field
With ActiveSheet.PivotTables("SalesPivotTable").PivotFields("Amount")
.Orientation = xlDataField
.Position = 1
.Function = xlSum
.NumberFormat = "#,##0"
.Name = "Revenue "
End With

With above code, you can add amount as the value field.

And this code will format values as a number with (,) separator. We are using xlsum to sum values but you can also use xlcount and other functions as well.

8. Format Pivot Table

In the end, you need to use a code to format your pivot table.

Normally in a pivot table there is also a default formatting and then you change that formatting. But with VBA you can define formatting style withing the code.

use vba to create pivot table in excel formatting

Code is:

'Format Pivot
TableActiveSheet.PivotTables("SalesPivotTable").ShowTableStyleRowStripes = TrueActiveSheet.PivotTables("SalesPivotTable").TableStyle2 = "PivotStyleMedium9"

Above code will apply row strips and "Pivot Style Medium 9" style but you can also use another style.

Finally, your code is ready to use.

Use VBA to Create a Pivot Table in Excel - Full Macro Code to Copy-Paste

Sub InsertPivotTable()
'Macro By ExcelChamps

'Declare Variables
Dim PSheet As Worksheet
Dim DSheet As Worksheet
Dim PCache As PivotCache
Dim PTable As PivotTable
Dim PRange As Range
Dim LastRow As Long
Dim LastCol As Long

'Insert a New Blank Worksheet
On Error Resume Next
Application.DisplayAlerts = False
Worksheets("PivotTable").Delete
Sheets.Add Before:=ActiveSheet
ActiveSheet.Name = "PivotTable"
Application.DisplayAlerts = True
Set PSheet = Worksheets("PivotTable")
Set DSheet = Worksheets("Data")

'Define Data Range
LastRow = DSheet.Cells(Rows.Count, 1).End(xlUp).Row
LastCol = DSheet.Cells(1, Columns.Count).End(xlToLeft).Column
Set PRange = DSheet.Cells(1, 1).Resize(LastRow, LastCol)

'Define Pivot Cache
Set PCache = ActiveWorkbook.PivotCaches.Create _
(SourceType:=xlDatabase, SourceData:=PRange). _
CreatePivotTable(TableDestination:=PSheet.Cells(2, 2), _
TableName:="SalesPivotTable")

'Insert Blank Pivot Table
Set PTable = PCache.CreatePivotTable _
(TableDestination:=PSheet.Cells(1, 1), TableName:="SalesPivotTable")

'Insert Row Fields
With ActiveSheet.PivotTables("SalesPivotTable").PivotFields("Year")
.Orientation = xlRowField
.Position = 1
End With
With ActiveSheet.PivotTables("SalesPivotTable").PivotFields("Month")
.Orientation = xlRowField
.Position = 2
End With

'Insert Column Fields
With ActiveSheet.PivotTables("SalesPivotTable").PivotFields("Zone")
.Orientation = xlColumnField
.Position = 1
End With

'Insert Data Field
With ActiveSheet.PivotTables("SalesPivotTable")
.PivotFields ("Amount")
.Orientation = xlDataField
.Function = xlSum
.NumberFormat = "#,##0"
.Name = "Revenue "
End With

'Format Pivot Table
ActiveSheet.PivotTables("SalesPivotTable").ShowTableStyleRowStripes = True
ActiveSheet.PivotTables("SalesPivotTable").TableStyle2 = "PivotStyleMedium9"

End Sub

Or, you can download these sample files from here to try it yourself.

Pivot Table on the Existing Worksheet

The code we have used above creates a pivot table on a new worksheet but sometimes you need to insert a pivot table in a worksheet which is already there in the workbook.

In the above code (Pivot Table in New Worksheet), in the part where you have written the code to insert a new worksheet and then name it.

You need to make some tweak in the code.

Don’t worry, I’ll show you.

The first thing you need to do is specify the worksheet (which is already there in the workbook) where you want to insert your pivot table and for this, we need to use the below code:

Now instead of inserting a new worksheet you just simply need to specify the worksheet name to the PSheet variable.

Set PSheet = Worksheets("PivotTable")

Set DSheet = Worksheets(“Data”)

There a bit more to do.

The first code which you have used creates a deletes the worksheet with the same name (if it existes) before inserting it.

Now when you insert a pivot table in the existing worksheet there’s a chance that you already have a pivot there with the same name.

What I’m saying is you need to delete that pivot first it it’s there. Isn’t it?

So for this, you need to add the code which should delete the pivot with the same name from the worksheet (if it’s there) before inserting a new one.

Here’s the code which you need to add:

Set PSheet = Worksheets("PivotTable")

Set DSheet = Worksheets(“Data”)

Worksheets("PivotTable").Activate

On Error Resume Next

ActiveSheet.PivotTables("SalesPivotTable").TableRange2.Clear

Let me tell you what this code does.

First of all, it simply set PSheet as your the worksheet where you want to insert the pivot table and which already in your workbook, plus set data worksheets as DSheet.

After that, it activates the worksheet and deletes the pivot table “Sales Pivot Table” from it.

Customizations Tips: If the name of the worksheets in your workbook is different then you can change from the code. I have highlighted the code where you need to do it.

Here is the full code which you can use and here is the sample file to try it yourself.

Make sure to knock me in the comment section if you face any problem, I’ll try to help you with my best.

In the End,

By using this code we can automate your pivot tables.

Now tell me one thing.

Have you ever used a VBA code to create a pivot table?

Please share your views with me in the comment box, I'd love to share with you and make sure to share this tip with your friends.

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About the Author

Puneet Gogia

Puneet is using Excel since his college days. He helped thousands of people to understand the power of the spreadsheets and learn Microsoft Excel. You can find him online, tweeting about Excel, on a running track, or sometimes hiking up a mountain.

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  1. Hi,

    Using this code I created 2 pivot tables in one sheet and trying to connect 1 slicer with both the tables but in Slicer Connection settings I don’t find option to select another table. Can anybody help me in this?
    My codes are:-

    Sub Team_Review()
    ‘Declare Variables
    Dim PSheet As Worksheet
    Dim DSheet As Worksheet
    Dim PCache As PivotCache
    Dim PTable As PivotTable
    Dim pvtFld As PivotField
    Dim PRange As Range
    Dim LastRow As Long
    Dim LastCol As Long
    Application.ScreenUpdating = False
    ‘Insert a New Blank Worksheet
    On Error Resume Next
    Application.DisplayAlerts = False
    Worksheets(“Team Quality Metrics”).Delete
    Sheets.Add Before:=ActiveSheet
    ActiveSheet.Name = “Team Quality Metrics”
    Application.DisplayAlerts = True
    Set PSheet = Worksheets(“Team Quality Metrics”)
    Set DSheet = Worksheets(“Temp”)

    ‘Define Data Range
    LastRow = DSheet.Cells(Rows.Count, 1).End(xlUp).Row
    LastCol = DSheet.Cells(1, Columns.Count).End(xlToLeft).Column
    Set PRange = DSheet.Cells(1, 1).Resize(LastRow, LastCol)

    ‘Define Pivot Cache
    Set PCache = ActiveWorkbook.PivotCaches.Create _
    (SourceType:=xlDatabase, SourceData:=PRange). _
    CreatePivotTable(TableDestination:=PSheet.Cells(20, 2), _
    TableName:=”TeamQualityMetrics”)

    ‘Insert Blank Pivot Table
    Set PTable = PCache.CreatePivotTable _
    (TableDestination:=PSheet.Cells(19, 1), TableName:=”TeamQualityMetrics”)

    ‘Define Pivot Cache
    Set PCache = ActiveWorkbook.PivotCaches.Create _
    (SourceType:=xlDatabase, SourceData:=PRange). _
    CreatePivotTable(TableDestination:=PSheet.Cells(2, 2), _
    TableName:=”TeamQualityMetrics1″)

    ‘Insert Blank Pivot Table
    Set PTable = PCache.CreatePivotTable _
    (TableDestination:=PSheet.Cells(1, 1), TableName:=”TeamQualityMetric1″)

    ActiveWorkbook.SlicerCaches.Add2(ActiveSheet.PivotTables(“TeamQualityMetrics1”) _
    , “Author”).Slicers.Add ActiveSheet, , “Author”, “Author”, 122.4, 496.2, 144, _
    194.25

  2. Hi Puneet,

    I have prepared the Pivot Table through your syntax of vba given, but I thing I need to know that there is one report filter at the top of Pivot where I have to select specific pivot items. Can you please describe the Syntax select Items from Report filter?

    Reagards,
    Naveen Pathak

  3. Hi,

    For some reason my code only seems to be creating the tab and no creating the pivot table.
    I guess it is struggling to get the data from the source but honestly i’m not sure.

    My source data is from B4:U904.

    Sub CreatePivot()

    ‘Declare Variables
    Dim PSheet As Worksheet
    Dim DSheet As Worksheet
    Dim PCache As PivotCache
    Dim PTable As PivotTable
    Dim PRange As Range
    Dim LastRow As Long
    Dim LastCol As Long

    ‘Declare Variables
    On Error Resume Next
    Application.DisplayAlerts = False
    Worksheets(“PivotTable”).Delete
    Sheets.Add Before:=ActiveSheet
    ActiveSheet.Name = “PivotTable”
    Application.DisplayAlerts = True
    Set PSheet = Worksheets(“PivotTable”)
    Set DSheet = Worksheets(“Data”)

    ‘Define Data Range
    LastRow = DSheet.Cells(Rows.Count, 1).End(xlUp).Row
    LastCol = DSheet.Cells(1, Columns.Count).End(xlToLeft).Column
    Set PRange = DSheet.Cells(4, 2).Resize(LastRow, LastCol)

    ‘Define Pivot Cache
    Set PCache = ActiveWorkbook.PivotCaches.Create _
    (SourceType:=xlDatabase, SourceData:=PRange). _
    CreatePivotTable(TableDestination:=PSheet.Cells(3, 1), _
    TableName:=”PivotTable1″)

    Set PTable = PCache.CreatePivotTable _
    (TableDestination:=PSheet.Cells(1, 1), TableName:=”PivotTable1″)

    ‘Insert Row Fields
    With ActiveSheet.PivotTables(“PivotTable1”).PivotFields(“Threshold result”)
    .Orientation = xlRowField
    .Position = 1
    End With

    With ActiveSheet.PivotTables(“PivotTable1”).PivotFields(“Applicable”)
    .Orientation = xlRowField
    .Position = 2
    End With

    With ActiveSheet.PivotTables(“PivotTable1”).PivotFields(“Frequency”)
    .Orientation = xlRowField
    .Position = 3
    End With

    ‘Insert Data Field
    With ActiveSheet.PivotTables(“PivotTable1”).PivotFields(“Amount”)
    .Orientation = xlDataField
    .Position = 1
    .Function = xlSum
    .NumberFormat = “#,##0”
    .Name = “Count of Metric assignment ID”
    End With

    ‘Format Pivot
    TableActiveSheet.PivotTables(“PivotTable1”).ShowTableStyleRowStripes = TrueActiveSheet.PivotTables(“PivotTable1”).TableStyle2 = “PivotStyleMedium9”

    End Sub

    Any help would be much appreciated! .
    Thanks,
    Nathan

  4. Pivot cache fix!

    Hi,

    I was really struggling to get it to work. The solution is actually really simple.
    You need to get rid of the destination in PCashe (this code is repeated later on in insert blank pivot table.

    Cheers,
    Mat

    ‘Define Pivot Cache
    Set PCache = ActiveWorkbook.PivotCaches.Create(xlDatabase, “T_GRIR”)

    ‘Insert Blank Pivot Table
    Set PTable = PCache.CreatePivotTable _
    (TableDestination:=PSheet.Cells(1, 1), TableName:=”GRIRpt”)

  5. HI Punnet,
    I copied your code but when I use a command button to automatically update the pivot table, it doesn’t work. At first when i click my command button a blank pivot table appears and when i go back to my module where i copied your code then click the run again it appears the data. Why is it happening and everytime i click the run button in my module it adds more and more data that came from my source sheet.

  6. Hey Puneet, I used this code successfully in a couple of spreadsheet. However when I tried to use this with a spreadsheet where its data set starts from Row 7 (Row 1 to Row 6 are just informative) and having a Grand Total Row in the last Row, it just doesnt work as it should.

    I tried using offset function to omit the last row by -1 when defining the data range for LastRow but it still captured the Grand Total Row.

    I set PRange as DSheet.Cells(7,1) as well, it still captured blank rows for some reason.

    I debugged and narrowed down to the Define Data Range section where things went wrong. Would you help to review?

    ‘Define Data Range
    LastRow = DSheet.Cells(Rows.Count, 1).End(xlUp).Offset(-1).Row
    LastCol = DSheet.Cells(7, Columns.Count).End(xlToLeft).Column
    Set PRange = DSheet.Cells(7, 1).Resize(LastRow, LastCol)

  7. Hi,

    I used your code above (literally copied and pasted it into the module) and changed the name of the table and I keep getting errors around the Set PCache.

    Any advice?

    Thank you

  8. Really it’s awesome way to automate Pivot Table and saves a ton of time. I really want to thank you for helping me to run my project. Thanks a Lot.

  9. Hi,

    I used the generic code provided and did some edits to fit what I am attempting to do, the only issue is that my pivot table isn’t actually showing up in my new PivotTable worksheet. I am not sure if it is because of something in my data range definition section or in the data field insertion section… I have copied and pasted the sections I feel might be where the issue is arising. I am new to coding and need some help please

    ‘Define Data Range

    LastRow = Dsheet.Cells(Rows.Count, 1).End(xlUp).Row
    LastCol = Dsheet.Cells(1, Columns.Count).End(xlToLeft).Column
    Set PRange = Dsheet.Cells(1, 1).Resize(LastRow, LastCol)

    ‘Define Pivot Cache

    Set PCache = ActiveWorkbook.PivotCaches.Create _
    (SourceType:=xlDatabase, SourceData:=PRange). _
    CreatePivotTable(TableDestination:=Psheet.Cells(2, 2), _
    TableName:=”CategoryBreakdown “)

    ‘Inserting Data Field

    With ActiveSheet.PivotTables(“CategoryBreakdown”).PivotFields(“Amount”)
    .Orientation = xlDataField
    .Position = 1
    .Function = xlSum
    .NumberFormat = “#,## 0”
    .Name = “Category”
    End With

  10. Hi Puneet can you help me how to get unique count of amount? please share the code to use disctinctcount function ?

  11. Hi Puneet,

    I am using your code in my file. In which I need to split data into multiple workbooks and then create the Pivot table on each and every workbook but macro unable to take pivot fields. Could you please help me out from this query.

  12. I am using office 365. Your code is note creating -data field. Even I tried with our example. can u correct for office 365 if an different

    ‘Insert Data Field
    With ActiveSheet.PivotTables(“SalesPivotTable”)
    .PivotFields (“Amount”)
    .Orientation = xlDataField
    .Function = xlSum
    .NumberFormat = “#,##0”
    .Name = “Revenue ”
    End With’Insert Data Field
    With ActiveSheet.PivotTables(“SalesPivotTable”)
    .PivotFields (“Amount”)
    .Orientation = xlDataField
    .Function = xlSum
    .NumberFormat = “#,##0”
    .Name = “Revenue ”
    End With

  13. Hi Piotr, i also had the same error. Guess you found the solution by yourself, but maybe for all other guys who come across.

    The return value is a Pivottable not a Pivotcache. Change it to:

    Set PTable = ActiveWorkbook.PivotCaches.Create _
    (SourceType:=xlDatabase, SourceData:=PRange). _
    CreatePivotTable(TableDestination:=PSheet.Cells(2, 2), _
    TableName:=”SalesPivotTable”)

  14. Hi,
    Can we play with Filter Option one by one in Pivot Table,

    For example,
    Step1: get the data corresponding the seet1.range A2
    Step2: get the data corresponding to the sheet1.range A3

    likewise.

    Pl. help.

  15. Hello
    Using Excel 2010. I took this code from one of your examples and modified it to add in page fields

    I have these two pieces of code below that put 2 fields into the page area of a pivot table.
    I want to choose 2 out of 40 items in OrderID
    I want to choose 1 out of 20 items in CustomerID

    Is this possible without having to write true vs false code for each item in VBA?

    Any alternative code greatly appreciated.

    ‘Insert Page Fields
    With ActiveSheet.PivotTables(“SalesPivotTable”).PivotFields(“OrderID”)
    .Orientation = xlPageField
    .Position = 1
    End With

    With ActiveSheet.PivotTables(“SalesPivotTable”).PivotFields(“CustomerID”)
    .Orientation = xlPageField
    .Position = 2
    End With

  16. Hello,

    Please help in resolve the error.

    ActiveWorkbook.PivotCaches.Create(SourceType:=xlDatabase, SourceData:= _
    “Sheet2!R1C1:R479C6”, Version:=6).CreatePivotTable TableDestination:= _
    “Sheet3!R3C1″, TableName:=”PivotTable2”, DefaultVersion:=6

  17. Hi the code works well thank you. I would like to add one more thing to it but can’t seem to figure it out. I want it to filter as per your example, 2014 only. How do I make it just show 2014 in my pivot? Don’t know if you can help but appreciate your post either way.

  18. Hi. The macro doesn’t work in excel 2010. When i step into (F8) the code to line ( I comment ‘ on error resume next ):
    Set PCache = ActiveWorkbook.PivotCaches.Create _
    (SourceType:=xlDatabase, SourceData:=PRange). _
    CreatePivotTable(TableDestination:=PSheet.Cells(2, 2), _
    TableName:=”SalesPivotTable”)
    i have:
    Run-time error 13 type mismatch.
    Can you please help me?

  19. Hi Punnett, this is brilliant, thank you. it wasnt working for me originally as i couldnt just copy and paste my data into a new worksheet – i had to make sure the data was set as a table.
    Is there anyway to build the pivot table so that “Dsheet” doesnt have to be a table – just copied and pasted data with the first row to be used as the headers?

  20. Thanks for posting this Puneet, this is exactly what i needed

    Is there any way of amending the code so that it will work any worksheet and not just worksheets that are named “Data”?

      • This is great! Thank you, Puneet!

        I’m following up on Matt’s question. Is there any way to amend the code so I can run the macro regardless of the title on the worksheet without having to change the name in the code each time? I work with many data sets on a daily basis. Wondering if this is possible.

  21. Puneet,

    I am having trouble setting this up; very similar, yet a bit different. I will have the button on “Paste Data” sheet and it will be pulling the data to create the pivot from “Formatted” sheet.

    Also, there is an additional column header. The setup of the pivot table should be as follows:

    Filter – Order Type
    Columns – Sum Values
    Rows – 1. Salesman Name
    2. G/L Cat
    Values – 1. Sum of Extended Price
    2. Sum of Commission Cost

    I can email you the code if you’d like. Please advise.

    Thanks!

  22. This is Yaakov calling. Thank you very much for your kindness. Very inspiring and interesting site; I learn a lot from it. Keep on with the good work!
    By the way trying your code worked just fine except for the ampunt field which did not show up automatically but i had to check it mannually. Reason?
    Bye

  23. Hi Puneet,

    Thanks for the awesome code. I completely believe it is useful for many. But I am getting error on running this code. I cant find the mistake I did while changing the code to match my sheet. Please help me to find the problem. The output for is a Pivot with Row and Column Fields with no Datafield. Below is my code:

    Sub Total_Tickets_Created()
    ‘Declare Variables
    Dim PSheet As Worksheet
    Dim DSheet As Worksheet
    Dim PCache As PivotCache
    Dim PTable As PivotTable
    Dim PRange As Range
    Dim LastRow As Long
    Dim LastCol As Long
    Dim twb As Workbook
    Set twb = ThisWorkbook

    ‘Insert a New Blank Worksheet
    On Error Resume Next
    Application.DisplayAlerts = False
    twb.Worksheets(“Total Tickets Created”).Delete
    Sheets.Add After:=Sheets(2)
    ActiveSheet.Name = “Total Tickets Created”
    Application.DisplayAlerts = True
    Set PSheet = Worksheets(“Total Tickets Created”)
    Set DSheet = Worksheets(“Case Advanced Find View”)

    ‘Define Data Range
    LastRow = DSheet.Cells(Rows.Count, 1).End(xlUp).Row
    LastCol = DSheet.Cells(1, Columns.Count).End(xlToLeft).Column
    Set PRange = DSheet.Cells(1, 1).Resize(LastRow, LastCol)

    ‘Define Pivot Cache
    Set PCache = twb.PivotCaches.Create _
    (SourceType:=xlDatabase, SourceData:=PRange). _
    CreatePivotTable(TableDestination:=PSheet.Cells(2, 2), _
    TableName:=”Total Tickets”)

    ‘Insert Blank Pivot Table
    Set PTable = PCache.CreatePivotTable _
    (TableDestination:=PSheet.Cells(1, 1), TableName:=”Total Tickets”)

    ‘Insert Row Fields
    With Sheets(“Total Tickets Created”).PivotTables(“Total Tickets”).PivotFields(“Priority”)
    .Orientation = xlRowField
    .Position = 1
    End With

    ‘Insert Column Fields
    With Sheets(“Total Tickets Created”).PivotTables(“Total Tickets”).PivotFields(“Created Month”)
    .Orientation = xlColumnField
    .Position = 1
    End With

    ‘Insert Data Field
    With Sheets(“Total Tickets Created”).PivotTables(“Total Tickets”)
    .PivotFields (“Case Number”)
    .Orientation = xlDataField
    .Position = 1
    .Function = xlCount
    .NumberFormat = “#,##0”
    .Name = “Total Tickets”

    .ShowTableStyleRowStripes = True
    .TableStyle2 = “PivotStyleMedium9”

    End With

    End Sub

  24. This is amazingly useful! I have been able to use it for my own work and it’s great. However, I do want to be able to nominate certain columns to go in the “Value” box of the pivot table (I need to count some cells). Whenever I try to do a “Count”, it seems to override the “insert row fields” function, so all I get is a count of the whole dataset, rather than a specific row. Any thoughts on how to get around this?

    Many thanks, you da bomb

  25. This article was so helpful! I was able to adapt the names to pull a table for my data without an issue. Now my only question is, how can I get it to pull a second pivot table from the same data on to the same worksheet?

    • Like, you want to create a new pivot table from the same source data and which need to have different fields? Correct me, if I’m wrong.

  26. How to apply filter in the field of pivot table.. Just as you added Row and Column data.

    Apart from the Code works awesome… Thanks Puneet 🙂

  27. Hi Puneet, I cannot get this code to create the pivot table. There are no errors when I try to run the code and all of the table names and values are correct. I also put the data into table format and that doesn’t seem to be the issue. Any assistance is greatly appreciated!

  28. Hi Punnet.Thanks for sharing this simple and useful code.
    I am facing issue that if I work with less column data code works but when I add more columns then code fails i.e.Pivot table sheet is created but table is not created. Please guide.

    • Make sure you are using an Excel table and using its name in source reference. Knock me back if you need further help.

  29. Thanks for posting that Puneet and I got it to work very easily. I have been using Excel for 30 years but never needed to learn VBA. Now I am but I have a question:

    I can see the beauty of putting a macro button on the data sheet and I can see the simplicity of using VBA to find the data as the basis of the PT, however, as a test for myself, I manually created the same pivot table as you did, having first converted the data range to an Excel Table and with about four or five clicks I get my result.

    I don’t say you are wasting your time but what is the big advantage of doing this in VBA?

  30. THANK YOU THANK YOU THANK YOU for posting this!!! You just saved me multiple days of tedious manual effort.

    The explanations are easy to understand and conceptualize. This post was a godsend

  31. Hi , thank you for the important lesson , i am new to VBA , i did try the code however it only inserts a new worksheets with name Pivot Table , nor creating the Cache neither capturing the data ,

    please help

    Sub InsertPivotTable()

    Dim PSheet As Worksheet
    Dim DSheet As Worksheet
    Dim PCache As PivotCache
    Dim PTable As PivotTable
    Dim PRange As Range
    Dim LastRow As Long
    Dim LastCol As Long

    ‘=========================================
    ‘ INSERT NEW WORKSHEET
    ‘=========================================
    On Error Resume Next
    Application.DisplayAlerts = False
    Worksheets(“PivotTable”).Delete
    Sheets.Add Before:=ActiveSheet
    ActiveSheet.Name = “PivotTable”
    Application.DisplayAlerts = True
    Set PSheet = Worksheets(“PivotTable”)
    Set DSheet = Worksheets(“Data”)

    ‘=========================================
    ‘ DEFINE DATE RANGE
    ‘=========================================

    LastRow = DSheet.Cells(Rows.Count, 1).End(xlUp).Row
    LastCol = DSheet.Cells(1, Columns.Count).End(xlToLeft).Column
    Set PRange = DSheet.Cells(1, 1).Resize(LastRow, LastCol)

    ‘=========================================
    ‘ Define Pivot Cache
    ‘=========================================

    Set PCache = ActiveWorkbook.PivotCaches.Create _
    (SourceType:=xlDatabase, SourceData:=PRange). _
    CreatePivotTable(TableDestination:=PSheet.Cells(2, 2), _
    TableName:=”PivotTable”)

    ‘=========================================
    ‘ Insert Blank Pivot Table
    ‘=========================================

    Set PTable = PCache.CreatePivotTable _
    (TableDestination:=PSheet.Cells(1, 1), TableName:=”PivotTable”)

    ‘=========================================
    ‘ Insert Row Fields
    ‘=========================================

    With ActiveSheet.PivotTables(“PivotTable”).PivotFields(“Last_Touch_User_Name”)
    .Orientation = xlRowField
    .Position = 1

    End With

    ‘=========================================
    ‘ Insert COLUMN Fields
    ‘=========================================

    With ActiveSheet.PivotTables(“PivotTable”).PivotFields(“Action_Code”)
    .Orientation = xlColumnField
    .Position = 1
    End With

    With ActiveSheet.PivotTables(“PivotTable”).PivotFields(“Result_Code”)
    .Orientation = xlColumnField
    .Position = 2
    End With

    ‘=========================================
    ‘ Insert Data Fields
    ‘=========================================

    With ActiveSheet.PivotTables(“PivotTable”).PivotFields(“Medical_Manager__”)
    .Orientation = xlDataField
    .Position = 1
    .Function = xlCount
    End With

    End Sub

    • I have the same error as Venky just above. I do not see any help on correcting this. It is now 2018 and the error seems to still be there. BTW, I used file sent from your site, with its embedded code. Help please
      SirKen

  32. I’ve been trying to create a Pivot Table using VB for the last while, and your code and explanation is by far the best that i’ve come across, it’s absolutely brilliant

    Thank you

  33. I used your code and am trying to change it to create a pivot table with my data. I want it to look like the nice table with Poly ID, Tile Num, Design Feat, etc. in the photo, but I keep getting this instead (see photo). I’m not sure what I’m doing wrong. Can you help please?

    https://uploads.disquscdn.com/images/ec60a316a76431b678f3d60014e28be5e7d036db885405d0bd7930934dc142b2.jpg https://uploads.disquscdn.com/images/0bc1224a2e71cb7fd8911ee5b375dd98c199cef11e9e55ef5f9b6f8d23ff4cee.jpg

  34. Hi I used this code and it was making pivots then I made some changes to other codes from then even after inserting this code multiple times it is not creating a pivot can you please help

      • I just changed the rowfield, colfield and datafield to match my col headers. ofcourse i change the sheet name to “Data” too. i creates a new sheet but just stops there dont create a blank pivot.

          • Sub InsertPivotTable()

            ‘Declare Variables
            Dim PSheet As Worksheet
            Dim DSheet As Worksheet
            Dim Pcache As PivotCache
            Dim PTable As PivotTable
            Dim PRange As Range
            Dim LastRow As Long
            Dim LastCol As Long

            ‘Insert a New Blank Worksheet
            On Error Resume Next
            Application.DisplayAlerts = False
            Worksheets(“PivotTable”).Delete
            Set PSheet = ActiveWorkbook.Worksheets.Add
            PSheet.Name = “PivotTable”
            Set DSheet = Worksheets(“Page 1″)

            ‘Define Data Range
            LastRow = DSheet.Cells(Rows.Count, 1).End(xlUp).Row
            LastCol = DSheet.Cells(1, Columns.Count).End(xlToLeft).Column
            Set PRange = DSheet.Cells(1, 1).Resize(LastRow, LastCol)

            ‘Define Pivot Cache
            Set Pcache = ActiveWorkbook.PivotCaches.Create _
            (SourceType:=xlDatabase, SourceData:=PRange). _
            CreatePivotTable(tabledestination:=PSheet.Cells(2, 2), TableName:=”SalesPivotTable”)

            ‘Insert Blank Pivot Table
            Set PTable = Pcache.CreatePivotTable _
            (tabledestination:=PSheet.Cells(1, 1), TableName:=”SalesPivotTable”)

            ‘Insert Row Fields
            With ActiveSheet.PivotTables(“SalesPivotTable”).PivotFields(“Name”)
            .Orientation = xlRowField
            .Position = 1
            End With

            ‘Insert Column Fields
            With ActiveSheet.PivotTables(“SalesPivotTable”).PivotFields(“Priority”)
            .Orientation = xlColumnField
            .Position = 1
            End With

            ‘Insert Data Field
            With ActiveSheet.PivotTables(“SalesPivotTable”).PivotFields(“Number”)
            .Orientation = xlDataField
            .Position = 1
            .Function = xlCount
            .NumberFormat = “#,##0”
            .Name = “Revenue ”
            End With

            ‘Format Pivot Table
            ActiveSheet.PivotTables(“SalesPivotTable”).ShowTableStyleRowStripes = True
            ActiveSheet.PivotTables(“SalesPivotTable”).TableStyle2 = “PivotStyleMedium9”

            End Sub

  35. Thank you for explaining this very well! I was able to understand and use your sample code in my project. Have a great day, Puneet! 😀

  36. Copy pasted right into the file YOU provided, and 15+ errors. Are you sure you know what you’re doing?

    • Hahaha, thanks for the comment. Can you please share your errors with me? It’s working fine on my side.

      • Hi, a used this code but nothing happened. It dont create any pivot table in my excel. What could cause that? 🙂 any solutions ?

  37. Hi!
    I have one problem 🙂 I am recording my macro(doing pivot) as I don’t know Vba. So the problem is that after I run macro the pivot comes out without lines, only total number(one line).
    Do you have any ideas what it can be ?

  38. Hello, thanks for sharing it! I have downloaded your example and it works just fine, but when I try to use it with one of my tables I get the following error: “Run time error ’13’: Type Mismatch’. when running this piece of code:
    ‘Define Pivot Cache
    Set PCache = ActiveWorkbook.PivotCaches.Create _
    (SourceType:=xlDatabase, SourceData:=PRange). _
    CreatePivotTable(TableDestination:=PSheet.Cells(2, 2), _
    TableName:=”SalesPivotTable”)

    I’ve already searched for clues all over the internet, but nothing seems to explain whats going on here 🙁

          • I get the same error on that part of the code. One of the variable types must be incorrect… I am unable to figure out where the mismatch is…

          • @zackery_brady:disqus please share a snapshot of your macro code which your are using.

      • Hi even i get the same error what to do with it?
        Sub Vip()

        ‘ Vip Macro


        Dim PSheet As Worksheet
        Dim DSheet As Worksheet
        Dim PCache As PivotCache
        Dim PTable As Pivottable
        Dim PRange As Range
        Dim LastRow As Long
        Dim LastCol As Long

        Windows(“open.xlsx”).Activate
        Sheets(“INC”).Select
        Sheets.Add before:=ActiveSheet
        ActiveSheet.Name = “Last Modified Summary”
        Set PSheet = Worksheets(“Last Modified Summary”)
        Set DSheet = Worksheets(“INC”)

        LastRow = DSheet.Cells(Rows.Count, 1).End(xlUp).Row
        LastCol = DSheet.Cells(1, Columns.Count).End(xlToLeft).Column
        Set PRange = DSheet.Cells(1, 1).Resize(LastRow, LastCol)

        Set PCache = ActiveWorkbook.PivotCaches.Create _
        (SourceType:=xlDatabase, SourceData:=PRange).
        CreatePivotTable(TableDestination:=PSheet.Cells(2, 2), _
        TableName:=”Last M Summary”)

        Set PTable = PCache.CreatePivotTable _
        (TableDestination:=PSheet.Cells(6, 1) _
        , TableName:=”Last M Summary”)

        ActiveSheet.PivotTables(“Last M Summary”).AddDataField ActiveSheet.PivotTables( _
        “Last M Summary”).PivotFields(“Incident ID”), “Sum of Incident ID”, xlSum
        With ActiveSheet.PivotTables(“Last M Summary”).PivotFields(“Sum of Incident ID”)
        .Caption = “Count of Incident ID”
        .Function = xlCount
        End With

        With ActiveSheet.PivotTables(“Last M Summary”).PivotFields(“Owned By Team”)
        .Orientation = xlRowField
        .Position = 1
        End With

        With ActiveSheet.PivotTables(“Last M Summary”).PivotFields(“Last Modified Bucket”)
        .Orientation = xlColumnField
        .Position = 1
        End With
        End Sub

    • Amazing blog !! i learned a lot.. I am facing this same error on the same line of the code.. Do we know what the solution ?

  39. A couple of notes:

    1) Inadvertently 2 rows were joined in the code:
    ActiveSheet.Name = “PivotTable”Application.DisplayAlerts = True

    2) Instead of these:
    Sheets.Add Before:=ActiveSheet
    ActiveSheet.Name = “PivotTable”
    Set PSheet = Worksheets(“PivotTable”)

    I would simply and more elegantly use:
    Set PSheet = ActiveWorkbook.Worksheets.Add
    PSheet.Name = “PivotTable”

    3) I would replace:
    LastRow = DSheet.Cells(Rows.Count, 1).End(xlUp).Row
    LastCol = DSheet.Cells(1, Columns.Count).End(xlToLeft).Column
    Set PRange = DSheet.Cells(1, 1).Resize(LastRow, LastCol)

    with a simpler approach:
    Set PRange = DSheet.Cells(1, 1).CurrentRegion

    4) You create PTable as a Pivot table object but only use it once, here:
    Dim PTable As PivotTable

    The reason for this is probably that (possibly in newer versions of Excel?) it doesn’t even get assigned a real value, it stays Nothing.
    You actually can comment this line out and the code will still run:
    Set PTable = PCache.CreatePivotTable _
    (TableDestination:=PSheet.Cells(1, 1), TableName:=”SalesPivotTable”)

    I suppose you are aware of this, since you use ActiveSheet.PivotTables(“SalesPivotTable”) wherever you would normally use PTable.

    Actually PCache, too, stays Nothing so this approach doesn’t really need those variables.

    I find this approach more suitable.

    Dim objTable As PivotTable, objField As PivotField

    Set objTable = PSheet.PivotTableWizard(SourceType:=xlDatabase, _
    SourceData:=PRange, _
    TableDestination:=PSheet.Cells(2, 2))
    ‘if you don’t want grand totals, you can add: , RowGrand:=False, ColumnGrand:=False)

    Set objField = objTable.PivotFields(“Year”)
    With objField
    .Orientation = xlRowField
    .Position = 1
    ‘if you don’t want subtotals, you can add: .Subtotals(1) = False
    ‘ you can change the name too .Caption = “Whatever”
    End With

    Set objField = objTable.PivotFields(“Month”)
    With objField
    .Orientation = xlRowField
    .Position = 2
    End With

    Set objField = objTable.PivotFields(“Zone”)
    With objField
    .Orientation = xlColumnField
    .Position = 1
    End With

    Set objField = objTable.PivotFields(“Amount”)
    With objField
    .Orientation = xlDataField
    .Function = xlSum
    .NumberFormat = “#,##0”
    .Name = “Revenue ”
    End With

    • Thanks for your suggestions, I’ve been struggling to get this to work for hours but after reading your comment I finally got it to work.

  40. How will open a exl file from particular location with a only keyword of that file, and save it to other location using vba?

  41. Hi there! Just used your code and it worked perfectly! Thank you so much for sharing and then breaking it down so that I can actually learn from it!

  42. Hi, I used this data to create my pivot tables. This worked perfectly until I had a large number of rows. I have 220,000 rows.
    I can create the pivot manually but not using the macro. If I reduce this same data down to 45,000 rows it does work perfectly. Any ideas?

    • Hello FuriousDK,

      I’ve used this code for 131897 rows without any problem. I’m wondering why you got that issue. Please share your data if possible.

  43. Hi — I am trying to duplicate this however I am getting an error on the second to last step, where we actually create the pivot table. The error reads Compile Error: Expected: Line number or label or statement or end of statement

  44. Great post, so I have a question if i want to create a pivot from external excel book how can i link it? Like create pivot from there

  45. I like the code you have but one question I need help with. for the column I use dates 01/2016 through 12/2019 but would like them to show up as the name value in the fields list. how can I group these and still show each column

  46. Hi, Thanks a lot for the code. It is working fine. However I would like to create one more pivot in the same sheet. What should i do. I tried to declare and repeated the whole code, however receiving error msg. Could you please advise. Below is the code which am trying.

    Dim PSSheet As Worksheet
    Dim DSheet1 As Worksheet
    Dim PSCache As PivotCache
    Dim PTable1 As PivotTable
    Dim PSRange As Range
    Dim LastRowS1 As Long
    Dim LastColS1 As Long

    ‘Delete Preivous Pivot Table Worksheet & Insert a New Blank Worksheet With Same Name

    Set PSSheet = Worksheets(“PivotTable”)
    Set DSheet1 = Worksheets(“PA Classifications”)

    ‘Define Data Range
    LastRowS1 = DSheet1.Cells(Rows.Count, 1).End(xlUp).Row
    LastColS1 = DSheet1.Cells(1, Columns.Count).End(xlToLeft).Column
    Set PSRange = DSheet1.Cells(1, 1).Resize(LastRowS1, LastColS1)

    ‘Define Pivot Cache
    Set PSCache = ActiveWorkbook.PivotCaches.Create _
    (SourceType:=xlDatabase, SourceData:=PSRange). _
    CreatePivotTable(TableDestination:=PSSheet.Cells(2, 2), _
    TableName:=”Hello”)

    ‘Insert Blank Pivot Table
    Set PTable1 = PCache1.CreatePivotTable _
    (TableDestination:=PSheet1.Cells(12, 20), TableName:=”SamirPivotTable2″)

    • Hello Samir,

      I’m sorry for my super late reply.

      yes, you can use the same data to create a second pivot table but first you have to specify the cell in the same worksheet on which you want to insert that second pivot.

      I’ll appreciate if you share your file. [email protected].

      Regards
      Puneet