How to use SUMPRODUCT IF to Create a Conditional Formula in Excel

 

SUMPRODUCT is one of the most important Excel functions.

And the best part about it is, you can modify it in several ways.

And, one of its powers which I have discovered recently is:

Using it as SUMPRODUCT IF

In short, a Conditional SUMPRODUCT.

Well, as you know, you can use SUMPRODUCT to multiply and sum specified ranges or arrays.

But…But…But…

With a conditional SUMPRODUCT you can multiply and sum those ranges which meet criteria.

 

Yes, you heard it right.

And you know the best part?

There is no need to use IF function for this.

Isn't it awesome?

Yes?

So today in this post, I'd like to share with you a problem and a simple way to use SUMPRODUCTIF to solve it.

So be with me to learn one of the most amazing Excel formulas and make sure sure to download sample files from here.

How I Got to Know About this Conditional SUMPRODUCT

First thing first.

Yesterday, I got a mail from one of my subscribers.

She wanted to create a conditional statement with SUMPRODUCT and IF to get data from a table.

Here is the mail which I have received:

Hey Puneet, I need your help. Is there any way to combine SUMPRODUCT IF? I have some data in a table and I want to get the product of two columns meeting criteria. Please help me out.

Along with the mail, I got an Excel file from her with following components. You can download this file from here to follow along.

raw data table to apply sumproduct if
  1. Stock Data: This table is a stock data which is stored in different stores of her company. It has the product name, units in stock and weight per unit.
  2. Drop Down List: A drop-down menu to select a product.

From this table, she wanted to get total quantity of a product (units * weight per unit) by selecting the drop down.

For example, if she selects “Pulses”, the total quantity in the cell should be total by multiplying units with quantity per unit.

Please note down, a product name is a condition here.

conditional sumproduct function data table to select pulses

Solution with SUMPRODUCT IF

At that time, I was sure about one thing that to get the sum of the product of arrays or ranges we can use SUMPRODUCT.

But here, the game was to get the sum by multiplying total of units and quantity per unit only for the cells who meet criteria.

And, the formula we can use it:

=SUMPRODUCT(--(C7:C19=C2),E7:E19,F7:F19)
Solution With Sumproduct If Statment

Now, when you select an entry from drop down list, this formula will only return the product for cells which meet criteria.

Hey, wait for a minute: Just like this formula, I have listed few more smart formulas which can amaze you.

...here how it works

As you already know that SUMPRODUCT can work with arrays.

So in above method, we have used three arrays to get the product of values.

three arrays for conditional sumproduct

The formula works in following way.

1. Creating a Condition

First of all, we have an array to check a condition for product name.

It will check the values from the product column, return TRUE for the matched values and FALSE for else.

How SUMPRODUCT IF Statment Works

2. Using Double Minus Sign

Now, next thing is to convert TRUE-FALSE values into 0-1 so that we can use them in the calculation.

And for this we have used double minus sign before the first array.

use double minus sigh with sumproduct if statement

3. Multiplying Arrays

After converting, TRUE-FALSE into 0-1 the array will look something like this.

Here all the values where criteria is not met, we have zeros.

array working to use condition in sumproduct

Remember, when anything multiplies with zero it returns zero. 

In this way, we get the product for only those cells where we have 1.

In short, where the condition is met.

Sample File

Download this sample file from here to learn more

Conclusion

The best part about using this conditional SUMPRODUCT is you don’t need to use IF and all the calculation is in a single cell.

As I said SUMPRODUCT is one of the most powerful functions and this one best thing you can do with its powers.

Now tell me one thing.

Have you ever tried using a condition in SUMPRODUCT before?

Please share your views with me in the comment section. I'd love to hear from you and please don’t forget to share it with your friends, I am sure they will appreciate it.

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About the Author

puneet one point one

Puneet is using Excel since his college days. He helped thousands of people to understand the power of the spreadsheets and learn Microsoft Excel. You can find him online, tweeting about Excel, on a running track, or sometimes hiking up a mountain.

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  1. Hey,
    Thanks for this great explanation on this function. This is what I will probably need but I see SUMPRODUCT thinks with ‘and’ by default. Unfortunately, I need the ‘or’ version if feasible. The task is simple, I have a row of values (1,2,3,4,5) and a sheet full of values on the other side. I want to tell Sumproduct to count the number of rows in the table where any of my numbers occur. Each row should only be counted once regardless of how many matches found there. For this I will need to tell excel to “count rows in the range where any of the values from the 1-2-3-4-5 occur.” Would this be possible? I have searched so many forums and explanations on this function, no solution found. Each of them counts the number of cells (not the rows) or counts them only if multiple criteria are met at the same time. None of these fit my purpose. Thanks.

    Reply

  2. I have discovered this amazing function, but my Mac struggles with it. I would like to multiply array 1 by array 2. One of these is a lookup in a table based on array 2.
    Is this possible?
    The other problem is with gaps or blanks in arrays, do these disable the SUMPRODUCT function.

    Reply

  3. would this work on product() too? I am trying to calculate compounded returns and need to conditionally select daily data for each month and compound it to a single value.

    Reply

  4. Dear Sir,

    Please provide me advance nested Index and matching formula. i have lot of doubt while using this.

    Regards
    Maheswar

    Reply

  5. Hi, Puneet, May I ask you how to filter a pivot table with “*”

    say, I wish to filter a field with items start with “CS”

    Thanks!

    Reply

  7. What if i want to use the sumproduct formula to count zeros?? i’m making a form that needs to count days worked and days not worked, i have multiple criteria and it worked perfectly to sum the days worked…

    Reply

  14. Hi! Can you please help with a solution to a problem I am having?
    I have a table of x’s and 0’s and a column with numbers. I need to find a way to get a total for the rows where I have x’s like this: sum=numbers on the column*cells with x in them
    Thank you in advance.

    Reply

    • Could you create a further column with ‘countif (A1:X1,=”X”)’

      Where ‘A1:X1’ is the first row cell references. This should give you the number of ‘X’s in the row – and then you multiply by the relevant cell in the column with numbers?

      Reply

  17. Thanks for the example. Is there away to make it even more flexible? In the example above, there is a store id unique product. I want the user to have two drop down boxes where they can select store and/or product. Is there a way build a formula to return a sum if the store or product was left blank? using sumproduct would result in a zero value is one was left blank.

    Reply

  22. Hi Puneet!
    I wish you add an option to download the PDF version of discussions for future references.
    Thanks
    Ahmed Sheikh

    Reply

  23. That is an awesome solution. Thank you so much for the insight and sharing the knowledge 🙂

    Reply

  24. Very helpful. I found an identical solution elsewhere on a forum, but because it was explained so poorly I didn’t think it was the solution to my problem. Thank you for explaining how this works with a working example. This is exactly what I was looking for.

    Reply

  26. The double negative can also be replaced by the N() function. Since in excel 2003 there was nothing to convert TRUE/FALSE to numbers so I used double negative. But a really cool tutorial overall!

    Reply