# How to use SUMPRODUCT IF to Create a Conditional Formula in Excel

And, one of its powers which I have discovered recently is:

Using it as SUMPRODUCT IF

In short, a Conditional SUMPRODUCT.

Well, as you know, you can use SUMPRODUCT to multiply and sum specified ranges or arrays.

But…But…But…

With a conditional SUMPRODUCT you can multiply and sum those ranges which meet criteria.

Yes, you heard it right.

And you know the best part?

There is no need to use IF function for this.

Isn't it awesome?

Yes?

## How I Got to Know About this Conditional SUMPRODUCT

First thing first.

Yesterday, I got a mail from one of my subscribers.

She wanted to create a conditional statement with SUMPRODUCT and IF to get data from a table.

Here is the mail which I have received:

Hey Puneet, I need your help. Is there any way to combine SUMPRODUCT IF? I have some data in a table and I want to get the product of two columns meeting criteria. Please help me out.

1. Stock Data: This table is a stock data which is stored in different stores of her company. It has the product name, units in stock and weight per unit.
2. Drop Down List: A drop-down menu to select a product.

From this table, she wanted to get total quantity of a product (units * weight per unit) by selecting the drop down.

For example, if she selects “Pulses”, the total quantity in the cell should be total by multiplying units with quantity per unit.

Please note down, a product name is a condition here.

## Solution with SUMPRODUCT IF

But here, the game was to get the sum by multiplying total of units and quantity per unit only for the cells who meet criteria.

And, the formula we can use it:

`=SUMPRODUCT(--(C7:C19=C2),E7:E19,F7:F19)`

Now, when you select an entry from drop down list, this formula will only return the product for cells which meet criteria.

### ...here how it works

As you already know that SUMPRODUCT can work with arrays.​

So in above method, we have used three arrays to get the product of values.

The formula works in following way.

#### 1. Creating a Condition

First of all, we have an array to check a condition for product name.

It will check the values from the product column, return TRUE for the matched values and FALSE for else.

#### 2. Using Double Minus Sign

Now, next thing is to convert TRUE-FALSE values into 0-1 so that we can use them in the calculation.

And for this we have used double minus sign before the first array.

#### 3. Multiplying Arrays

After converting, TRUE-FALSE into 0-1 the array will look something like this.

Here all the values where criteria is not met, we have zeros.

Remember, when anything multiplies with zero it returns zero.

In this way, we get the product for only those cells where we have 1.

In short, where the condition is met.

## Conclusion

The best part about using this conditional SUMPRODUCT is you don’t need to use IF and all the calculation is in a single cell.

Now tell me one thing.

Have you ever tried using a condition in SUMPRODUCT before?

Please share your views with me in the comment section. I'd love to hear from you and please don’t forget to share it with your friends, I am sure they will appreciate it.

Puneet is using Excel since his college days. He helped thousands of people to understand the power of the spreadsheets and learn Microsoft Excel. You can ﬁnd him online, tweeting about Excel, on a running track, or sometimes hiking up a mountain.

### 40 thoughts

1. Dear Sir,

Please provide me advance nested Index and matching formula. i have lot of doubt while using this.

Regards
Maheswar

2. Hi, Puneet, May I ask you how to filter a pivot table with “*”

say, I wish to filter a field with items start with “CS”

Thanks!

3. Puneet …. You are the best. …. A gem !!!

• Thanks for your words.

4. What if i want to use the sumproduct formula to count zeros?? i’m making a form that needs to count days worked and days not worked, i have multiple criteria and it worked perfectly to sum the days worked…

5. Thanks Puneet, this is fantastic; really helpful!

6. The good things are simple, very good

7. Thank very useful information.

8. Two condition lookup i have used sumproduct.

9. Nice work – thanks for the help on this!

10. Nice explanation

11. Hi! Can you please help with a solution to a problem I am having?
I have a table of x’s and 0’s and a column with numbers. I need to find a way to get a total for the rows where I have x’s like this: sum=numbers on the column*cells with x in them
Thank you in advance.

• Could you create a further column with ‘countif (A1:X1,=”X”)’

Where ‘A1:X1’ is the first row cell references. This should give you the number of ‘X’s in the row – and then you multiply by the relevant cell in the column with numbers?

12. Nice explanation

13. Nice explanation,please can you help me to calculate with between dates

14. Thanks for the example. Is there away to make it even more flexible? In the example above, there is a store id unique product. I want the user to have two drop down boxes where they can select store and/or product. Is there a way build a formula to return a sum if the store or product was left blank? using sumproduct would result in a zero value is one was left blank.

15. What if i want to add a list in the dropdown that is “ALL”?

16. Excellent tips…thanks for sharing us…

• I’m so glad you liked it. 🙂

17. Very good solution.
Thank you!

• I’m so glad you liked it. 🙂

18. excellent!!! Really love your post

• I’m so glad you liked it.

19. Hi Puneet!
Thanks
Ahmed Sheikh

• Didn’t get you, please come again.

• Well I wanted you to add an option to download the PDF version of your posts/discussions for our future references as in KAWSAR’s discussions.
Thankyou

20. That is an awesome solution. Thank you so much for the insight and sharing the knowledge 🙂

• You’re Welcome

21. Very helpful. I found an identical solution elsewhere on a forum, but because it was explained so poorly I didn’t think it was the solution to my problem. Thank you for explaining how this works with a working example. This is exactly what I was looking for.

• I’m happy you have found this useful.

• You’re welcome. 🙂

22. Hi Puneet. Thanks for the use of the double negative

• You’re welcome, Adrian.

23. The double negative can also be replaced by the N() function. Since in excel 2003 there was nothing to convert TRUE/FALSE to numbers so I used double negative. But a really cool tutorial overall!

• Thank You Chandeep for improvement.

Well, I never thought I can use it.

Super awesome.