How to Quickly Insert a Check Mark Symbol in Excel

Last week while traveling...

...I met a person who asked me a smart question.

He was quietly working on his laptop...

...and suddenly asked me this:

“Hey, do you know how to insert a check mark symbol in Excel?

And then I figured out that he had a list of customers...

...and he wanted to add a check mark for every customer to whom he met.

Well, I showed him a simple way and he was happy with that.

Eventually today morning, I thought maybe there is more than one way to add a check mark in a cell.

And luckily I found that there are 5 different ways for this.

So today in this post, I’d like to show you how to add a check mark symbol in Excel using 5 different methods...

...and all those situations where we need to use these methods.

Apart from these 5 methods...

...I have also mentioned a bonus method...

...at the end of the post.

Quick note: In Excel, a check mark is a character of wingding font.

So, whenever you insert it in a cell that cell needs to have wingding font style (Except, if you copy it from anywhere else).

Top 5 + 1 Ways to Add a Check Mark Symbol in a Cell

Below are the ways to insert a check mark in Excel.

...so let’s get started.

1. Insert a Check Mark from Symbols

There are a lot of symbols in Excel which you can use and the check mark is one of them.

Inserting a symbol in a cell is no brainier, you just need few steps.

  • First of all, you need to select the cell where you want to add it.
  • After that, go to Insert Tab ➜ Symbols ➜ Symbol.
  • Once you click on the symbol button, you will get a window.
  • Now from this window, select “Winding” from font drop down.
  • And in the character code box, enter “252”. (It will instantly select the check mark symbol and you don’t need to locate it).
insert check mark in excel from select symbol min
  • In the end, click on “Insert” and close the window.
top excel tips tricks which can make you a pro this year

2. Type Check Mark with a Shortcut Key

Another quick way is to use a keyboard shortcut key. It’s simple and fast.

The only thing you need to take care: the cell where you want to add the symbol must have wingding as font style.

insert check mark in excel with shortcut key
  • Select the cell where you want to add it.
  • Use Alt + 0 2 5 2 (make sure to hold the Alt key and then type “0252” with your numeric keypad).

After adding the symbol for once you copy paste it into other cells.

3. Check Mark with a Formula

Now let’s come to a formula based solution.

Suppose you want to add a check mark based on the value from a different cell.

In the below example, you need to have the check mark in cell A2 if the cell C2 has value done.

  • First of all, make sure to change the font style to “Wingding”.
  • And after that, enter below formula in the cell A1.

=IF(C2="Done",CHAR(252),"")

...how does it works

CHAR is a function to convert a number into an ANSI character (Windows) and Macintosh character set (Mac).

When you enter “252” in CHAR function it returns “ü”.

As you have applied wingding font style to your cell(s), it converts into a check mark symbol.

4. VBA Code for a Check Mark

Sub addCheckMark()

Dim rng As Range

For Each rng In Selection

With rng

.Font.Name = "Wingdings"

.Value = "ü"

End With

Next rng

End Sub

To use this code you need to select the cell or the range of the cells where you need to insert the symbols.

And it will simply insert “ü” in all the cells and then change the font style to “Wingdings”.

5. Simply Copy-Paste a Check Mark

[Bonus] Green Check Mark with Conditional Formatting

If you want to be more awesome and creative, you can use conditional formatting for a check mark.

Here are the steps:

  • First of all, select the target cell or range of cells and go to Home Tab ➜ Styles ➜ Conditional Formatting ➜ Icon Sets ➜ More Rules.
  • Now in the rule window, do the following things.
  • Select green check mark style from the icon set.
  • Tick mark “Show icon only” option.
  • Enter “1” as a value for green check mark and select number from the type.
  • Click OK.

Once you do that, enter 1 in the cell where you need to enter a check mark...

...and because of conditional formatting, you will get a green check mark there...

...without the actual cell value.

Sample File

Conclusion

A check mark is helpful when you are tracking your tasks...

...or if you are just managing lists.

And creating a list with check marks in Excel is no big deal now, as you know more than 5 methods for this.

From all the methods above, I always love to use conditional formatting...

...and sometimes copy-paste.

You can use any of these which you think is perfect for you.

I hope this tip will help you in your daily work.

But now tell me one thing.

Have you ever use any of the above methods? Which method is your favorite?

Make sure to share your views with me in the comment section, I'd love to hear from you. And please, don’t forget to share this post with your friends, I am sure they will appreciate it.

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2018-12-04T12:16:06+00:00

16 Comments

  1. Carlos Mario Castaño 4 Jan, 18 at 11:27 pm - Reply

    In a cell type “a” (lowercase)
    Change Font to Webdings
    Done !!!
    Carlos

  2. JAYESH 25 Jun, 17 at 11:57 am - Reply

    Hi,

    Thanks for sharing such a valuable information with us.

    I would like to ask that whether there is any formula which can convert numerical values into text.eg. Rs.2050=Two thousand and fifty rupees.

    Thanks,
    Jayesh
    M-9898509009

  3. Plastic Cup 23 Jun, 17 at 9:51 am - Reply

    Different VBA code that I use, copy all of the below and paste it into the VBA editor in the Worksheet’s object:

    ‘Select a range of cells and give it the named range: Checkboxes
    ‘Change the font in that named range to Webdings
    ‘Place this code in the worksheet object, not a module.

    Private Sub Worksheet_BeforeDoubleClick(ByVal Target As Range, Cancel As Boolean)
    If Not Intersect(Target, Range(“CheckBoxes”)) Is Nothing Then
    If Target.Value = “a” Then
    Target.Value = “”
    Else
    Target.Value = “a”
    End If
    Cancel = True
    End If

    End Sub

    ‘Double-clicking any cell in the named range “Checkboxes” will toggle a checkmark to appear or disappear.

    • Puneet Gogia 24 Jun, 17 at 6:28 am - Reply

      Thanks for sharing.

  4. Raman Girdhar 23 Jun, 17 at 3:26 am - Reply

    Nice Post Puneet.

    • Puneet Gogia 23 Jun, 17 at 10:38 am - Reply

      I’m glad you liked it.

  5. Jeremy Harper 22 Jun, 17 at 4:44 pm - Reply

    Thank you Puneet,

    Another one would be from the Developer tab–Controls–Insert–Form Controls–Check Box.
    They’re a little bit trickier to center in the cell, but they work flawlessly.

    Hope this helps!

    • Puneet Gogia 22 Jun, 17 at 5:15 pm - Reply

      You you are right but I believe you need a strong reason to use them.

  6. Kushal R Jaju 22 Jun, 17 at 6:21 am - Reply

    Hey Thanks Puneet, Its always fun reading your posts.

    I would tell one more way to insert a check mark.

    Set Font as “Wingdings 2” and type CAPITAL “P” it would give you “done check” or if you type CAPITAL “O”, it will give you “pending check” .
    Below is the screen shot:

    https://uploads.disquscdn.com/images/c080783512a2a7ab5840abe18a7d628154b3686a74828b1bcb6504978dc58c93.jpg

    Regards
    KR Jaju

    • Puneet Gogia 22 Jun, 17 at 6:24 am - Reply

      That’s awesome. Thanks for sharing.

      • Adhiraj Kukreja 23 Jun, 17 at 2:19 am - Reply

        Yes it is easy method to get check mark.. i am also using the same way

        Thanks puneet for sharing conditional formatting method… A new one , i learned today.. keep sharing.. thanks

        • Puneet Gogia 23 Jun, 17 at 2:23 am - Reply

          I’m glad you liked it.

      • Kushal R Jaju 24 Jun, 17 at 5:25 am - Reply

        Thanks to you Puneet for this site.. I learn lot many things from your posts. 🙂

        • Puneet Gogia 24 Jun, 17 at 6:28 am - Reply

          Thanks for your words. 🙂

    • Raman Girdhar 23 Jun, 17 at 3:26 am - Reply

      That’s nice Kushal.

      • Kushal R Jaju 24 Jun, 17 at 5:26 am - Reply

        Thank You Raman.. 🙂

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