How to Quickly Convert PDF File into Excel using Able2Extract

How Can I Convert a PDF File to Excel Sheet? I Want to Copy a Table from a PDF File? Is there Any Option to Get Data from a PDF into Excel Sheet?

I'm sure you can relate to one of these questions.

I hear them all the time on email, from the people I meet, even sometimes I get into a situation where I need to convert a PDF file into an Excel worksheet or into a Word document.

We all Excel users are in a same boat.

Right?

convert excel file into pdf usingable 2 extract step by step

Well, recently I got an email from Paulina (from Investintech).

She wanted me to try their App Able2Extract which is a specific software to convert a PDF file into Excel.

I said, OK.

And I gave it a try for a week and almost converted more than 10 PDF files with it using different ways.

It was so easy to extract data using this simple tool and I thought that it should be shared with everyone out there.

So in this post, I’m going to share with your how can you convert your PDF file into Excel sheets using this amazing software…

So once you install this app in your system you are ready to go.

Extract Data from a PDF file into an Excel file

The steps to extract data from a PDF file using Able2Extract are pretty simple and as follows.

You can download this sample PDF file from here to follow along.

  • First of all, open the application and click on “Open”.
click open to locate pdf file to convert into excel workbook
  • From the “Open” dialog box, select the file which you want to convert and click “Open”.
click open button to open pdf file in the abel 2 extract to convert into excel workbook
  • At this point, you have your PDF file opened in the application.
  • The next thing you need to do is to select the data you want to extract into an Excel file.
select the table from pdf file to convert into excel workbook using able 2 extract
  • Once you select it, you’ll get all the converting options highlighted.
buttons will get highligted to convert pdf file into an excel workbook
  • Now, click on the Excel button and you’ll get a “Convert to Excel” dialog button and here you have two options:
click on the excel button to convert pdf file into an excel workbook
  1. Automatic
  2. Custom
  • For now, click on the “Automatic” (I’ll describe how to use Custom in the next part of this post).
click on the convert button to convert pdf file into an excel workbook
  • Next thing is to specify the location where you want to save the newly generated Excel file.
click on the save button to save the converted pdf file as an excel workbook
  • In the end, click “Save”.

Boom! your data is successfully converted from PDF to and Excel file. Here’s how it looks now:

pdf file after convted into an excel workbook

Using Custom Option to Get Data from a PDF to an Excel File

As I said you can also extract data using the custom option in the Able2Extract app.

Let say you have PDF where you have a table but you just want to extract one part of that table, well, you can do this.

You can see here we have an invoice and from this invoice, we need to get product names and their price.

invoice to extract partial table after convted into an excel workbook

And we can do this using custom option in Able2Extract, here are the steps:

  • First of all, locate and open the PDF file in the Able2Extract app.
  • Now, select the table from which you want to extract the data.
  • After that, click on the Excel icon from the ribbon.
click on the excel button to convert pdf file into an excel workbook
  • From the “Convert to Excel” window, click on define to open the custom editing mode.
click on the define button to into an excel workbook
  • At this point, you have an editing frame and preview pane and now, you need to select the columns to extract.
you have preview pane and edit window to convert a pdf file into an excel workbook
  • There are two option which you can use here:

Expand and narrow down the columns to exclude/include them

expand and narrow down the columns toconvert a pdf file into an excel workbook

Right click on the header and skip it.

right click on the header and skip it to convert a pdf file into an excel workbookright click on the header and skip it to convert a pdf file into an excel workbook
  • Once you have customized the table you want to extract, you are ready to go.
  • For this, click on the “Convert” button on the right side of the window.
click convert button to convert a pdf file into an excel workbook

And here we have our Excel with just the product name and their price.

final file after converting pdf file into an excel workbook

Things [Options] I Love About Able2Extract

It’s a big time saver, there is no doubt about it. But there are a few options which I love about this application.

#1. Edit Data Before Conversion

That’s my favorite option. You can edit a PDF and then convert it into the desired format.

For this, you need click on the “Edit” button and then double click on the text which you need to edit.

click on the edit button before you convert pdf file into excel file

#2. Only Extract Tables

Not all the PDF file contains table only. Take an example of the invoice which we have just used above.

If you just want to extract tables from a PDF do it with the below option.

When you open “Convert to Excel” window click on the gear icon from the bottom to open the settings.

tick mark extract tables only to convert pdf file into excel workbook

From settings, tick mark “Extract Only Tables”. And from going onwards it will only extract tables from the PDF.

#3. Text Formatting

There are a couple of options which you can use to control over formatting of the generated file you have.

you can use all the formatting options before you convert pdf file into excel workbook

#4. Convert Multiple PDF files using “Batch Processing”

There is also an option where you convert more that one file in a one go and believe me this is a game changer.

convert pdf files into excel using batch procesing
  • Once you click on “Batch” button you’ll get a window to select the multiple files or you can simply specify a folder where you have all the files.
  • After that, select the location to save converted files and the output format.
  • In the end, enter the character to verify the process and click convert.

Boom!

Conclusion

One of the most amazing thing which makes Able2Extract so good is that you have the option to convert a PDF file into different formats.

all the formats which you can use to convert a pdf file

Yes, we all are power Excel user but, we do need to use other formats sometime.

And I want you to give it try and convert couple of the PDF file with it.

Make sure to share your views with me in the comment section, I'd love to hear from you. And please, don’t forget to share this post with your friends, I am sure they will appreciate it.

Disclosure: In the post, links are affiliate links. If you buy this app using these links, I’ll get a small commission. It will not add any extra cost to you, even though can get 10% discount if you buy.

Content Protection by DMCA.com
2018-11-16T06:13:19+00:00