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Consolidate Data From Multiple Worksheets in a Single Worksheet

In my starting days with Excel, I was really bad in capturing data.

If you asked me to capture sales data for four different zones, I will create four different worksheets for that.

I was that bad.

But, you always learn with your mistakes. Am I right? And, if you are doing the same mistakes like I did, I have an amazing tip for you.

One of the best Excel options which I have learned about managing data is to “Consolidate Data From Multiple Worksheets in a Single Worksheet”.

And today, I’d like to share with you this method.

The best part with this method is, you don’t need any VBA/Macro code. It’s just a simple option to combine data from multiple sheets.

So let’s get started.

Steps To Consolidate Data from Different Worksheets

You have these four worksheets here for four different zones which have the same structure. Now, you need to consolidate all these worksheets in another worksheet.

consolidate data from multiple worksheets in a single worksheet four sheets with same data

Download this sample file from here to follow along.

  • First of all, insert a new worksheet and name it “Total” (or whatever you want) and select cell A1 in that worksheet.
consolidate data from multiple worksheets in a single worksheet four sheets
  • Now, go to Data Tab ► Data Tools ► Consolidate.
consolidate data from multiple worksheets in a single worksheet click consolidate
  • Once you click on consolidate, you will get a window like this (just follow the steps for now, I will explain about this window in second part of this post).
consolidate data from multiple worksheets in a single worksheet consolidate window min
  • Now, by using “Reference” input box, select the data to range from the first sheet where you have data (north zone).
consolidate data from multiple worksheets in a single worksheet select reference
  • After that, click “Add”.
consolidate data from multiple worksheets in a single worksheet add reference for north
  • By using the same method, add references from all the four worksheets.
consolidate data from multiple worksheets in a single worksheet add reference
  • Now, from the bottom of the window tick mark “Top Row” and “Left Column”. (as we have labels in the first row and first column).
consolidate data from multiple worksheets in a single worksheet with consolidate option
  • Click Ok.

Once you click OK, it will instantly give you a consolidated data table with the same structure.

consolidate data from multiple worksheets in a single worksheet copied data

Add table heading in cell A1. You can also use format painter to copy formatting from other worksheets.

consolidate data from multiple worksheets in a single worksheet add formatting

Finally, you have consolidated worksheet.

What Else in Consolidate Option

Consolidate is a handy tool to consolidate data from multiple worksheets in a single worksheet. But, we have a lot of other things in this option.

Let me explain it one by one.

  • Function: You can select a function from this drop down menu (sum, count, average, etc).
  • Reference: Select data range from the worksheets you want to consolidate.
  • Browse: If want to add a worksheet which is in another workbook, you can use this option.
  • Add & Delete: Add or delete selected reference to the list of sheets to merge.
  • Top Row: Use top row as a label.
  • Left Column: Use left column as a label.
  • Create Links To Source Data: If you want to create links for your source data tick mark this option. This is useful if you want to make changes in your source data after creating your consolidate sheet.

Conclusion

In the end, I just want to say, it’s an awesome option to consolidate data within seconds. The best part is you can capture N number of worksheets with it.

If you go with the manual method to consolidate data from multiple worksheets is a real pain. You know, doing one by one or using formula.

I hope you will get better in your work with this tip.

Now tell me one thing. Which method do you use for this? Please share with me in the comment section, I would love to hear from you.

And, please don’t forget to share this tip with your friends.

  • Lisa Gordon Delgado

    Great article. Does this also work with named ranges and tables?

  • Krupesh Daiya

    Great and very useful article