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Do you know with the help of these useful macros, you can break all the limitations of excel which you think excel has?
You can use these macro codes even if you haven’t used VBA before that. All you have to do just paste these useful macros codes in your VBA editor.
These codes will exactly do the same thing which headings are telling you. For your convenience, please follow these steps to add these codes to your workbook.
First of all, make sure you have your developer tab on your excel ribbon. If you don’t have please use these simple steps to activate developer tab.
This is one of the most useful macros which can help you to save a backup file of your current workbook. It will create a backup file in the same directory where your current file is saved.
And, it will also add the current date with the name of the file.
Sub FileBackUp() ThisWorkbook.SaveCopyAs Filename:=ThisWorkbook.Path & _ "\" & Format(Date, "mm-dd-yy") & " " & _ ThisWorkbook.name End Sub
Use this macro code to close all open workbooks. This macro code will first check all the workbooks one by one and close them.
If any of the worksheets is not saved, you’ll get a message to save it.
Sub CloseAllWorkbooks() Dim wbs As Workbook For Each wbs In Workbooks wbs.Close SaveChanges:=True Next wb End Sub
Now, let’s say if you want to hide all the worksheets in your workbook other than the active worksheet. This macro code will do this for you.
Sub HideWorksheet() Dim ws As Worksheet For Each ws In ThisWorkbook.Worksheets If ws.Name <> ThisWorkbook.ActiveSheet.Name Then ws.Visible = xlSheetHidden End If Next ws End Sub
And, if you want to un-hide all the worksheets which you hide with previous code, here is the code for that.
Sub UnhideAllWorksheet() Dim ws As Worksheet For Each ws In ActiveWorkbook.Worksheets ws.Visible = xlSheetVisible Next ws End Sub
If you want to delete all the worksheets other than the active sheet, this macro is useful for you.
When you run this macro it will compare the name of the active worksheet with other worksheets and then delete them.
Sub DeleteWorksheets() Dim ws As Worksheet For Each ws In ThisWorkbook.Worksheets If ws.name <> ThisWorkbook.ActiveSheet.name Then Application.DisplayAlerts = False ws.Delete Application.DisplayAlerts = True End If Next ws End Sub
Let’s say if you want to copy your active worksheet in a new workbook, just run this macro code. And, it will do the same for you.
It’s a super time saver.
Sub CopyWorksheetToNewWorkbook() ThisWorkbook.ActiveSheet.Copy _ Before:=Workbooks.Add.Worksheets(1) End Sub
Want to protect your all worksheets in one go?
Here is a useful macro for you. When you run this macro, you will get an input box to enter a password. Once you enter your password, click OK. And, make sure to take care about CAPS.
Sub ProtecAllWorskeets() Dim ws As Worksheet Dim ps As String ps = InputBox("Enter a Password.", vbOKCancel) For Each ws In ActiveWorkbook.Worksheets ws.Protect Password:=ps Next ws End Sub
Simply convert formulas into values.
When you run this macro it will quickly change the formulas into absolute values.
Sub ConvertToValues() Dim MyRange As Range Dim MyCell As Range Select Case MsgBox("You Can't Undo This Action. " & "Save Workbook First?", vbYesNoCancel, "Alert") Case Is = vbYes ThisWorkbook.Save Case Is = vbCancel Exit Sub End Select Set MyRange = Selection For Each MyCell In MyRange If MyCell.HasFormula Then MyCell.Formula = MyCell.Value End If Next MyCell End Sub
One of the most useful macros from this list.
It will check your selection and then remove extra spaces from that.
Sub RemoveSpaces() Dim myRange As Range Dim myCell As Range Select Case MsgBox("You Can't Undo This Action. " & "Save Workbook First?", _ vbYesNoCancel, "Alert") Case Is = vbYes ThisWorkbook.Save Case Is = vbCancel Exit Sub End Select Set myRange = Selection For Each myCell In myRange If Not IsEmpty(myCell) Then myCell = Trim(myCell) End If Next myCell End Sub
This macro will check each cell of your selection and highlight the duplicate values . You can also change the color from the code.
Sub HighlightDuplicateValues() Dim myRange As Range Dim myCell As Range Set myRange = Selection For Each myCell In myRange If WorksheetFunction.CountIf(myRange, myCell.Value) > 1 Then myCell.Interior.ColorIndex = 36 End If Next myCell End Sub
After creating a pivot table, if you want to hide all the subtotals, just run this code. First of all, make sure to select a cell from your pivot table and then run this macro.
Sub HideSubtotals() Dim pt As PivotTable Dim pf As PivotField On Error Resume Next Set pt = ActiveSheet.PivotTables(ActiveCell.PivotTable.name) If pt Is Nothing Then MsgBox "You must place your cursor inside of a PivotTable." Exit Sub End If For Each pf In pt.PivotFields pf.Subtotals(1) = True pf.Subtotals(1) = False Next pf End Sub
A super quick method to refresh pivot tables.
Just run this code and all of your pivot tables in your workbook will be refresh in a single shot.
Sub RefreshAllPivotTables() Dim ws As Worksheet Dim pt As PivotTable For Each ws In ThisWorkbook.Worksheets For Each pt In ws.PivotTables pt.RefreshTable Next pt Next ws End Sub
Make all chart same in size.
This macro code will help you to make all the charts of the same size. You can change the height and width of charts by changing it in macro code.
Sub Resize_Charts() Dim i As Integer For i = 1 To ActiveSheet.ChartObjects.Count With ActiveSheet.ChartObjects(i) .Width = 300 .Height = 200 End With Next i End Sub
I really love this macro code whenever I have to analyze a data table.
Here are the quick steps to apply this code.
Remember that, by applying this macro you will not able to edit the cell by double click.
Private Sub Worksheet_BeforeDoubleClick(ByVal Target As Range, Cancel As Boolean) Dim strRange As String strRange = Target.Cells.Address & "," & _ Target.Cells.EntireColumn.Address & "," & _ Target.Cells.EntireRow.Address Range(strRange).Select End Sub
Select the range, run this macro and you will get a PDF file for that selected range. It’s really cool.
Sub SaveAsPDF() Selection.ExportAsFixedFormat Type:=xlTypePDF, OpenAfterPublish:=True End Sub
Let’s say you have more than 100 worksheets in your workbook. And, it’s hard to navigate now.
Don’t worry this macro code will rescue everything. When you run this code it will create a new worksheet and list the name of all worksheets with a hyperlink to them.
Sub TableofContent() Dim i As Long On Error Resume Next Application.DisplayAlerts = False Worksheets("Table of Content").Delete Application.DisplayAlerts = True On Error GoTo 0 ThisWorkbook.Sheets.Add Before:=ThisWorkbook.Worksheets(1) ActiveSheet.Name = "Table of Content" For i = 1 To Sheets.Count With ActiveSheet .Hyperlinks.Add _ Anchor:=ActiveSheet.Cells(i, 1), _ Address:="", _ SubAddress:="'" & Sheets(i).Name & "'!A1", _ ScreenTip:=Sheets(i).Name, _ TextToDisplay:=Sheets(i).Name End With Next i End Sub
Simply remove characters from the starting of a text string.
All you need is to refer to a cell or insert a text into the function nad number of characters to remove from the text string.
It has two arguments “rng” for the text string and “cnt” for the count of characters to remove. For example: If you want to remove first characters from a cell, you need to enter 1 in cnt.
Public Function removeFirstC(rng As String, cnt As Long) removeFirstC = Right(rng, Len(rng) - cnt) End Function
Use this macro code to quickly send your active workbook in an e-mail.
You can change the subject, email, and body text in code. And if you want to send this mail directly, use “.Send” instead of “.Display”.
Sub Send_Mail() Dim OutApp As Object Dim OutMail As Object Set OutApp = CreateObject("Outlook.Application") Set OutMail = OutApp.CreateItem(0) With OutMail .to = "Sales@FrontLinePaper.com" .Subject = "Growth Report" .Body = "Hello Team, Please find attached Growth Report." .Attachments.Add ActiveWorkbook.FullName .display End With Set OutMail = Nothing Set OutApp = Nothing End Sub
Paste selected range as an image. You just have to select the range and once you run this code it will automatically insert a picture for that range.
Sub PasteAsPicture() Application.CutCopyMode = False Selection.Copy ActiveSheet.Pictures.Paste.Select End Sub
Insert a live image. This VBA code will convert your selected range into a linked picture and you can use that image anywhere you want.
Sub LinkedPicture() Selection.Copy ActiveSheet.Pictures.Paste(Link:=True).Select End Sub
Instantly. Just select a range and run this macro and it will highlight top 10 values with the green color.
Sub TopTen() Selection.FormatConditions.AddTop10 Selection.FormatConditions(Selection.FormatConditions.Count).SetFirstPriority With SelectionWithFormatConditions(1) .TopBottom = xlTop10Top .Rank = 10 .Percent = False End With With Selection.FormatConditions(1).Font .Color = -16752384 .TintAndShade = 0 End With With Selection.FormatConditions(1).Interior .PatternColorIndex = xlAutomatic .Color = 13561798 .TintAndShade = 0 End With Selection.FormatConditions(1).StopIfTrue = False End Sub
This macro code will help you to automatically add serial numbers in your excel sheet. Once you run this macro it will show an input box and you need enter last number for serial numbers
After that, it will instantly insert serial numbers starting from the active cell.
Sub AddSerialNumbers() Dim i As Integer On Error GoTo Last i = InputBox("Enter Value", "Enter Serial Numbers") For i = 1 To i ActiveCell.Value = i ActiveCell.Offset(1, 0).Activate Next i Last: Exit Sub End Sub
Insert multiple worksheets in a single shot.
You can use this code if you want to add multiple worksheets in your workbook in a single shot. When you run this macro code you will get an input box to enter the total number of sheets you want to enter.
Sub InsertMultipleSheets() Dim i As Integer i = InputBox("Enter number of sheets to insert.", "Enter Multiple Sheets") Sheets.Add After:=ActiveSheet, Count:=i End Sub
Instantly highlight named ranges.
If you are not sure about how many named ranges you have in your worksheet then you can use this code to highlight all of them.
Sub HighlightRanges() Dim RangeName As Name Dim HighlightRange As Range On Error Resume Next For Each RangeName In ActiveWorkbook.Names Set HighlightRange = RangeName.RefersToRange HighlightRange.Interior.ColorIndex = 36 Next RangeName End Sub
Instantly highlight greater than values.
Once you run this code it will ask you for the value from which you want to highlight all greater values.
Sub HighlightGreaterThanValues() Dim i As Integer i = InputBox("Enter Greater Than Value", "Enter Value") Selection.FormatConditions.Delete Selection.FormatConditions.Add Type:=xlCellValue, Operator:=xlGreater, Formula1:=i Selection.FormatConditions(Selection.FormatConditions.Count).SetFirstPriority With Selection.FormatConditions(1) .Font.Color = RGB(0, 0, 0) .Interior.Color = RGB(31, 218, 154) End With End Sub
Instantly highlight lower than values.
Once you run this code it will ask you for the value from which you want to highlight all lower values.
Sub HighlightLowerThanValues() Dim i As Integer i = InputBox("Enter Lower Than Value", "Enter Value") Selection.FormatConditions.Delete Selection.FormatConditions.Add Type:=xlCellValue, Operator:=xlLower, Formula1:=i Selection.FormatConditions(Selection.FormatConditions.Count).SetFirstPriority With Selection.FormatConditions(1) .Font.Color = RGB(0, 0, 0) .Interior.Color = RGB(217, 83, 79) End With End Sub
Protect your worksheet with a single click.
If you want to protect your worksheet you can use this macro code. All you have to do just mention your password in the code.
Sub ProtectWS() ActiveSheet.Protect "mypassword", True, True End Sub
Unprotect your worksheet with a single click.
If you want to unprotect your worksheet you can use this macro code. All you have to do just mention your password which you have used while protecting your worksheet.
Sub UnprotectWS() ActiveSheet.Unprotect "mypassword" End Sub
Convert selected text into upper case text.
This code will help you to convert your text into upper case text in a click.
Sub ConvertUpperCase() Dim rng As Range For Each rng In Selection rng = UCase(rng) Next rng End Sub
Convert selected text into lower case text.
This code will help you to convert your text into lower case text in a click.
Sub ConvertLowerCase() Dim rng As Range For Each rng In Selection rng = LCase(rng) Next rng End Sub
Quickly insert multiple columns.
Once you run this macro it will show an input box and you need to enter the number of columns you want to insert.
Sub InsertMultipleColumns() Dim i As Integer Dim j As Integer ActiveCell.EntireColumn.Select On Error GoTo Last i = InputBox("Enter number of columns to insert", "Insert Columns") For j = 1 To i Selection.Insert Shift:=xlToRight, CopyOrigin:=xlFormatFromRightorAbove Next j Last: Exit Sub End Sub
Quickly insert multiple rows.
Once you run this macro it will show an input box and you need to enter the number of rows you want to insert.
Sub InsertMultipleRows() Dim i As Integer Dim j As Integer ActiveCell.EntireRow.Select On Error GoTo Last i = InputBox("Enter number of columns to insert", "Insert Columns") For j = 1 To i Selection.Insert Shift:=xlToDown, CopyOrigin:=xlFormatFromRightorAbove Next j Last: Exit Sub End Sub
Quickly auto fit all the columns in your worksheet.
This macro code will select all the cells in your worksheet and instantly autofit all the columns.
Sub AutoFitColumns() Cells.Select Cells.EntireColumn.AutoFit End Sub
Quickly auto fit all the row in your worksheet.
This macro code will select all the cells in your worksheet and instantly autofit all the row.
Sub AutoFitRows() Cells.Select Cells.EntireRow.AutoFit End Sub
Remove text wrap from entire worksheet.
This code will help you to remove text wrap from all the worksheet in a single click. It will first select all the columns and then remove text wrap.
Sub RemoveWrapText() Cells.Select Selection.WrapText = False Cells.EntireRow.AutoFit Cells.EntireColumn.AutoFit End Sub
Unmerge all the cells.
Select your cells and run this code. It will unmerge all the cells from the selection.
Sub UnmergeCells() Selection.UnMerge End Sub
Convert a chart from one to another.
This code will help you to convert chart type without using chart options from the tab. All you have to do just specify to which type you want to convert.
Below code will convert selected chart to a clustered column chart. There are different codes for different types, you can find all those types from here.
Sub ChangeChartType() ActiveChart.ChartType = xlColumnClustered End Sub
Create an image of your chart.
This code will help you to convert your chart into an image. You just need to select your chart and run this code.
Sub ConvertChartToPicture() ActiveChart.ChartArea.Copy ActiveSheet.Range("A1").Select ActiveSheet.Pictures.Paste.Select End Sub
Add or change chart title.
First of all, you need to select your chart and the run this code. You will get an input box to enter chart title.
Sub AddChartTitle() Dim i As Variant i = InputBox("Please enter your chart title", "Chart Title") On Error GoTo Last ActiveChart.SetElement (msoElementChartTitleAboveChart) ActiveChart.ChartTitle.Text = i Last: Exit Sub End Sub
A simple custom function to reverse text.
All you have to do just enter “rvrse” function in a cell and refer to the cell in which you have text which you want to reverse.
Public Function rvrse(ByVal cell As Range) As String rvrse = VBA.strReverse(cell.Value) End Function
Quickly sort worksheets.
This code will help you to sort worksheets in your workbook according to their name.
Sub SortWorksheets() Dim i As Integer Dim j As Integer Dim iAnswer As VbMsgBoxResult iAnswer = MsgBox("Sort Sheets in Ascending Order?" & Chr(10) _ & "Clicking No will sort in Descending Order", _ vbYesNoCancel + vbQuestion + vbDefaultButton1, "Sort Worksheets") For i = 1 To Sheets.Count For j = 1 To Sheets.Count - 1 If iAnswer = vbYes Then If UCase$(Sheets(j).Name) > UCase$(Sheets(j + 1).Name) Then Sheets(j).Move After:=Sheets(j + 1) End If ElseIf iAnswer = vbNo Then If UCase$(Sheets(j).Name) < UCase$(Sheets(j + 1).Name) Then Sheets(j).Move After:=Sheets(j + 1) End If End If Next j Next i End Sub
Attach your excel file in a mail.
Once you run this macro it will open your default mail client and attached active workbook with it as an attachment.
Sub OpenWorkbookAsAttachment() Application.Dialogs(xlDialogSendMail).Show End Sub
Activate R1C1 without using excel options.
This macro code will help you to activate R1C1 reference style without using excel options.
Sub ActivateR1C1() If Application.ReferenceStyle = xlA1 Then Application.ReferenceStyle = xlR1C1 Else Application.ReferenceStyle = xlR1C1 End If End Sub
Activate A1 without using excel options.
This macro code will help you to activate A1 reference style without using excel options.
Sub ActivateA1() If Application.ReferenceStyle = xlR1C1 Then Application.ReferenceStyle = xlA1 Else Application.ReferenceStyle = xlA1 End If End Sub
Open windows calculator.
When you run this code it will open window calculator which you can use for your calculations.
Sub OpenCalculator() Application.ActivateMicrosoftApp Index:=0 End Sub
Make excel speak.
Just select a range and run this code, excel will speak all the text what you have in that range, cell by cell.
Sub Speak() Selection.Speak End Sub
User form without any VBA code.
There is a default user form in excel which you can use for data entry. And, you can use this code to activate that user form.
Sub DataForm() ActiveSheet.ShowDataForm End Sub
Quickly insert the time stamp.
With this code, you can insert a time stamp from 00:00 to 23:00.
Sub TimeStamp() Dim i As Integer For i = 1 To 24 ActiveCell.FormulaR1C1 = i & ":00" ActiveCell.NumberFormat = "[$-409]h:mm AM/PM;@" ActiveCell.Offset(RowOffset:=1, ColumnOffset:=0).Select Next i End Sub
Automate your pivot table.
You can create a pivot table with this code in seconds with this code.
Sub InsertPivotTable() 'Declare Variables Dim PSheet As Worksheet Dim DSheet As Worksheet Dim PCache As PivotCache Dim PTable As PivotTable Dim PRange As Range Dim LastRow As Long Dim LastCol As Long 'Delete Preivous Pivot Table Worksheet & Insert a New Blank Worksheet With Same Name On Error Resume Next Application.DisplayAlerts = False Worksheets("PivotTable").Delete Sheets.Add Before:=ActiveSheet ActiveSheet.Name = "PivotTable" Application.DisplayAlerts = True Set PSheet = Worksheets("PivotTable") Set DSheet = Worksheets("Data") 'Define Data Range LastRow = DSheet.Cells(Rows.Count, 1).End(xlUp).Row LastCol = DSheet.Cells(1, Columns.Count).End(xlToLeft).Column Set PRange = DSheet.Cells(1, 1).Resize(LastRow, LastCol) 'Define Pivot Cache Set PCache = ActiveWorkbook.PivotCaches.Create _ (SourceType:=xlDatabase, SourceData:=PRange). _ CreatePivotTable(TableDestination:=PSheet.Cells(2, 2), _ TableName:="SalesPivotTable") 'Insert Blank Pivot Table Set PTable = PCache.CreatePivotTable _ (TableDestination:=PSheet.Cells(1, 1), TableName:="SalesPivotTable") 'Insert Row Fields With ActiveSheet.PivotTables("SalesPivotTable").PivotFields("Year") .Orientation = xlRowField .Position = 1 End With With ActiveSheet.PivotTables("SalesPivotTable").PivotFields("Month") .Orientation = xlRowField .Position = 2 End With 'Insert Column Fields With ActiveSheet.PivotTables("SalesPivotTable").PivotFields("Zone") .Orientation = xlColumnField .Position = 1 End With 'Insert Data Field With ActiveSheet.PivotTables("SalesPivotTable").PivotFields("Amount") .Orientation = xlDataField .Position = 1 .Function = xlSum .NumberFormat = "#,##0" .Name = "Revenue " End With 'Format Pivot Table ActiveSheet.PivotTables("SalesPivotTable").ShowTableStyleRowStripes = True ActiveSheet.PivotTables("SalesPivotTable").TableStyle2 = "PivotStyleMedium9" End Sub
Automatically update pivot table range.
If you are not using Excel tables then you can use this code to update pivot table range.
Sub UpdatePivotTableRange() Dim Data_Sheet As Worksheet Dim Pivot_Sheet As Worksheet Dim StartPoint As Range Dim DataRange As Range Dim PivotName As String Dim NewRange As String Dim LastCol As Long Dim lastRow As Long 'Set Pivot Table & Source Worksheet Set Data_Sheet = ThisWorkbook.Worksheets("PivotTableData3") Set Pivot_Sheet = ThisWorkbook.Worksheets("Pivot3") 'Enter in Pivot Table Name PivotName = "PivotTable2" 'Defining Staring Point & Dynamic Range Data_Sheet.Activate Set StartPoint = Data_Sheet.Range("A1") LastCol = StartPoint.End(xlToRight).Column DownCell = StartPoint.End(xlDown).Row Set DataRange = Data_Sheet.Range(StartPoint, Cells(DownCell, LastCol)) NewRange = Data_Sheet.Name & "!" & DataRange.Address(ReferenceStyle:=xlR1C1) 'Change Pivot Table Data Source Range Address Pivot_Sheet.PivotTables(PivotName). _ ChangePivotCache ActiveWorkbook. _ PivotCaches.Create(SourceType:=xlDatabase, SourceData:=NewRange) 'Ensure Pivot Table is Refreshed Pivot_Sheet.PivotTables(PivotName).RefreshTable 'Complete Message Pivot_Sheet.Activate MsgBox "Your Pivot Table is now updated." End Sub
Show a message while opening a file.
You can use auto_open to perform a task on opening a file. All you have to do just name your macro “auto_open”.
Sub auto_open() MsgBox "Welcome To ExcelChamps & Thanks for downloading this file." End Sub
Show a message while closing a file.
You can use close_open to perform a task on opening a file. All you have to do just name your macro “close_open”.
Sub auto_close() MsgBox "Bye Bye! Don't forget to check other cool stuff on excelchamps.com" End Sub
As I said, you can break all the barriers with VBA. But the important point is you need to use it for the right tasks, at the right time.
I am sure above codes will help you to automate your daily work and you will be able to save a lot of time.
In the end, I want to ask you something, if you have any code which helps you to make your life easier, please share with in the comment box.
I would love to hear from you.