Let’s say, you have a data table with call tariff rates from India to other countries.

Due to some hike in costing you have to increase your tariff rates by 20%. Rather than using excel functions

Now, rather than using excel functionsyou can use paste special to multiply.

Follow these simple steps.

Select the cell in which you have your %age of increment(I have used 1.2 for increasing the tariff by 20%) and copy it.

Now, select the entire range on which you want to apply the calculation.

Use shortcut key [Alt + E + S] to get the paste special dialog box.

Go to Operation, select the “multiply” option, click okay.

In below example, I have used an increased rate of multiplication.

Using the same method you can divide, subtraction and addition.

And, When You Have Cells With Formulas

Now, this is one of the most amazing things you can do with paste special.

If you have some cell where you already have formulas, you can still use paste special.

In above example, the price is the sum of fixed cost (E2) & variable cost (E3). I have increased the price by 32.25%.

Paste Special for Dynamic Calculations

One more useful thing you can do with paste-special is, you can perform a dynamic calculation.

Let’s say, you have a data set of five products for different zones and you have to calculate an incremental price for all the five products using different incremental rate.

Just select the all the cells having incremental rates and follow the same steps which we have used above.

Shortcuts

Multiply – Alt + V + H + M

Divide – Alt + V + H + I

Add – Alt + V + H + D

Subtract – Alt + V + H + S

Conclusion

Using paste special for multiplication and for other small calculations is a time saver. There is no need to write formulae for these.

It’s quick, simple, and easy.

Now tell me one thing. Have you ever tried this before? Share with me in the comment box.

Pingback: How to Sort Data from Left to Right in Excel - Quick Tip()